Army Acquisition Corps (AAC) Membership and AAC Management System:
AAC-1 Q: What is a Critical Acquisition Position (CAP)?
AAC-1 A: Critical Acquisition Positions (CAPs) are a subset of AT&L positions specifically designated by the Component Acquisition Executive (CAE) in accordance with DAWIA, implementing regulation, and based on the criticality of that position to the acquisition program, effort, or function it supports. The Army Acquisition Executive (AAE) has mandated that the following Army acquisition positions be designated as CAP positions:
- a) all Army Acquisition Senior Executive Service positions,
- b) all Army Acquisition Centrally Selected List positions,
- c) Deputy Project Managers, Deputy Product Managers, Project Directors, Deputy Project Directors, Product Directors, and Deputy Product Directors,
- d) all Officers O-5 and above,
- e) all SUPERVISORY Army Acquisition civilians in grades GS-14 and 15 (or Broadband/Pay band equivalents).
AAC-2 Q: What is a Key Leadership Position (KLP)?
AAC 2 A: Key Leadership Positions (KLPs) are a subset of CAPs designated by the Component Acquisition Executive (CAE) based on the critical nature of the acquisition program or effort involved and the criticality of that position to the success of that program or effort. These positions represent a significant level of responsibility and authority and warrant special management attention to qualification and tenure requirements. KLPs are designated by the Army Acquisition Executive (AAE) and approved by the USD(AT&L). The following positions are designated as KLPs:
- a) Program Executive Officers,
- b) Program and Deputy Managers for MDAPs and MAISs (ACAT I/IA Programs),
- c) Deputy Program Managers for MDAPs and MAISs (ACAT I/IA Programs) and
- d) Program Managers of significant non-major defense acquisition program (ACAT II/IA Programs).
AAC-3 Q: What is the Army Acquisition Corps (AAC)?
AAC-3 A: The AAC is a subset of the Army AL&T workforce, and is comprised of accessed civilian and military personnel in the grades of Major and GS-13 or Broadband/NSPS equivalent and above. AAC Membership is mandatory for all workforce members who occupy Critical Acquisition Positions (CAPs) or Key Leadership Positions (KLPs). A NCO can become a member. They must be an E8/MSG, Level II Certified in Contracting, with at least 4 years experience.
AAC-4 Q: Who can apply for Army Acquisition Corps (AAC) membership?
AAC-4 A: The applicant must either
- Occupy a designated Department of the Army (DA) AL&T position at the GS-13 grade level or above (or comparable pay band) or
- Have been tentatively selected for a DA Critical Acquisition Position (CAP).
A NCO can become a member. They must be an E8/MSG, Level II Certified in Contracting, with at least 4 years experience.
AAC-5 Q: How do I apply for Army Acquisition Corps (AAC) membership?
AAC-5 A: To apply for Army Acquisition Corps membership, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select AAC MS (Army Acquisition Corps Management System). If needed, please see the AAC MS documents housed within this portal for submission instructions. The membership requirements can be found in Appendix D of the DoD Desk Guide at http://asc.army.mil/docs/dawia/ATL_Workforce_Desk_Guide.pdf.
AAC-6 Q: As a non-acquisition workforce employee can I apply for AAC membership?
AAC-6 A: You cannot apply as a non-acquisition employee for AAC membership. If you have been tentatively selected for a Critical Acquisition Position (CAP) the servicing Civilian Personnel Office or selecting organization must submit a request for AAC membership via a Help Request ticket in CAMP. See FAQ WAIV-2.
AAC-7 Q: How can I obtain a copy of my AAC membership documents?
AAC-7 A: You can print a copy of your AAC membership documents in CAPPMIS at https://rda.altess.army.mil/camp/, click on “AAC MS” and then click on “Print Certificate”. From this point you can print the AAC Membership Acceptance Letter, DD Form 2587, and the Membership Certificate.
AAC-8 Q: I no longer work for Department of the Army and would like to obtain a copy of my Corps Membership documents, what is the process?
AAC-8 A: Please generate a Help Request in CAMP at https://rda.altess.army.mil/camp/ to request a copy of the AAC documents and be sure to provide a government email address so the documents can be forwarded to you. If you don’t have a government email address, please provide your mailing address.
AAC-9 Q: I received Acquisition Corps membership from another DoD Agency. How can I get it added to my ACRB?
AAC-9 A: Please scan and upload a copy of your Corps membership document to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest.
Army Acquisition Center of Excellence (AACoE):
FAQs and Information Document
Download the latest AACoE FAQs and Information document
Q1: What is the U.S. Army Acquisition Center of Excellence (AACoE)?
The Army Acquisition Center of Excellence is a centralized training, education, and career development school for Army acquisition officers, noncommissioned officers, and Department of the Army civilians. This facility centralizes Army institutional training, education, and career development courses for the acquisition, logistics, and technology workforce and improves the effectiveness of leader development efforts while increasing acquisition synergy.
Q2: What courses are offered at AACoE?
- Army Acquisition Foundation Course (AAFC), 3 weeks, ATTRS course ID 8D-F48/551-51C30
- Army Intermediate Program Management (AIPM), 3 weeks, ATTRS course ID 8D-F46/551-F34
- Army Intermediate Contracting Course (AICC), 4 weeks, ATTRS course ID 8D-F49/551-F49
- Army Basic Contracting Course (ABCC), 4 weeks, ATTRS course ID 8D-F50/551-51C30
- Acquisition NCO Leadership Course (ANLC), 1 week, ATTRS course ID 551-51C40-C46
- Contracting Officers Representative Train the Trainer Course (COR-T), 1 week, ATTRS course ID
- FA51 Intermediate Qualification Course (IQC), 3 weeks, ATTRS course ID FA51 IQC
- Army Contracting Pre-Command Course (KO PCC), 1 Week, ATTRS course ID ALMC-PD
Q3: What is the course sequence for AACoE courses?
Newly assessed contracting personnel will attend the following courses:
- AAFC – ABCC
Newly assessed program management personnel will attend the following courses:
- AAFC – AIPM
SSG(P) and above who are required to attend Senior Leader’s Course (SLC) will take the following courses:
- ANLC – COR-T
These courses cannot be separated and must be taken concurrently. All other AACoE courses are “stand alone” courses and can be taken individually.
Q4: How do I obtain a quota for an AACoE course?
To obtain a quota for every course except ANLC & COR-T you need to coordinate with your assignment officer at Human Resources Command (HRC). The assignment officer provides the names to the different quota managers who will then secure a reservation for the course(s) in ATTRS.
To obtain a quota for ANLC & COR-T you will need to coordinate with your schools NCO and they do the necessary coordination to obtain a reservation for the courses in ATTRS.
Q5: How do I obtain funding for an AACoE course?
Soldiers will need to coordinate with their resource managers to obtain a line of accounting (LOA) to attend courses at AACoE. Once the Soldier arrives at AACoE they are provided government lodging, transportation, and meals (meals will only be provided Monday – Friday excluding holidays). The unit or installation (depending on whether you are TDY enroute or TDY and return) will be responsible for the following costs while the Soldier is attending the course(s):
- Travel expenses to/from school
- Weekend and Holiday meal per diem
- Daily incidentals
Q6: How do I obtain a waiver for an AACoE course pre-requisite?
To obtain a waiver for any course pre-requisite the Solider will have to contact their respective proponent officer at the U.S. Army Acquisition Support Center.
Q7: Where can I go to find further information on AACoE and the courses offered at AACoE?
Further information about AACoE and AACoE courses can be found at http://asc.army.mil/web/organization/aacoe/.
Acquisition Career Record Brief (ACRB):
ACRB-1 Q: What is an ACRB?
ACRB-1 A: The Acquisition Career Record Brief (ACRB) is a one-page display of your pertinent acquisition information. It contains your personal, position, assignment, training, education, awards and certification information. The ACRB is primarily designed for civilian members of Army Acquisition, Logistics and Technology (AL&T) Workforce. Army Reserve (AR) and National Guard Bureau (NGB) Acquisition workforce members utilize the ACRB to reflect their acquisition qualification. Active Army Acquisition Officers official record is the Officer Record Brief (ORB).
ACRB-2 Q: Why is the ACRB important?
ACRB-2 A: Your ACRB is a tool to help manage your career and should be updated periodically as needed. It is also an essential part of the application package for Army Acquisition selection boards or processes such as:
- Competitive Development Group/Army Acquisition Fellowship (CDG/AAF)
- Civilian Project/Product Manager (PM)
- Best Qualified (BQ)
- Acquisition Education, Training, & Experience (AETE)
- Acquisition Tuition Assistance Program (ATAP)
- Army Acquisition Corps (AAC) Accession
- Acquisition Career Field Certification
ACRB-3 Q: Where does the data come from to populate my ACRB?
ACRB-3 A: The ACRB data comes from many sources:
- Twice monthly input files provided by Defense Civilian Personnel Data System (DCPDS) for the civilian acquisition workforce.
- Monthly input files provided by the Total Officer Personnel Management Information System (TOPMIS) for the NGB and the AR Acquisition workforce.
- Web-based Individual Development Plan/Continuous Learning System (IDP/CL)
- Updates posted by individual Acquisition Workforce Civilians.
- Updates posted by Acquisition Career Managers (ACMs) and Army Reserve members.
- ATRRS (Army Training Requirements & Resources System) weekly update of completed training.
ACRB-4 Q: How can I access my ACRB?
ACRB-4 A: The ACRB is available to AL&T Workforce Civilians at https://rda.altess.army.mil/camp/. The first time you access your ACRB on the Career Acquisition Management Portal (CAMP)/ Career Acquisition Personnel and Position Management Information System (CAPPMIS) website, you will be prompted to create a New Account. If you have forgotten your login information then click on “Forgot User Name/Password” button on the CAMP or CAPPMIS Homepage. Please note, for new AL&T Workforce members, it may take up to 30 days from your effective start date for your data to appear in the CAPPMIS system. If 30 days after your effective start date you are still not able to access your ACRB, please contact your supervisor; your supervisor must ensure that your position has been coded as acquisition in the personnel system (DCPDS). For additional information, please see FAQ CAMP-5 and ACRB-8.
ACRB-5 Q: If any information on my ACRB is incomplete or incorrect, how do I correct it?
ACRB-5 A: Employees have access to edit some sections of their ACRB. To make these corrections yourself, you may log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab.
The information included in the ACRB instructions shows the data source for each section. For those sections for which you cannot edit yourself, please generate a Help Request ticket in CAPPMIS for assistance.
ACRB-6 Q: How can I get the Acquisition Position Category (APC)/Acquisition Career Field (ACF) changed on my ACRB?
ACRB-6 A: Section I (Current Position Data) of your ACRB reflects the career field and level required of your position. If you feel that your Acquisition coding is incorrect, please discuss with your supervisor. Your administrative personnel (ex.,G-1, HR) can make the change at the “Manager” tab within CPOL. Once in the Employee Data section, the change is made in the “Acquisition Update Tool”. If the change was successful, the word “Pending” will appear in the Status column beside the field that was changed. It will take 24-48 hours before the change becomes effective in DCPDS. Once the change is made in DCPDS, your new career field/category will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.
ACRB-7 Q: How can I get the Acquisition Certification Level changed on my ACRB?
ACRB-7 A: Section I (Current Position Data) of your ACRB reflects the career field and level required of your position. If you feel that your Acquisition coding is incorrect, please discuss with your supervisor. Your administrative personnel (ex., G-1, HR) can make the change at the “Manager” tab within CPOL. Once in the Employee Data section, the change is made in the “Acquisition Update Tool”. If the change was successful, the word “Pending” will appear in the Status column beside the field that was changed. It will take 24-48 hours before the change becomes effective in DCPDS. Once the change is made in DCPDS, your new level will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.
ACRB-8 Q: According to Section III of my ACRB, my Workforce Status shows Non-acquisition. How do I get my status changed to Acquisition?
ACRB-8 A: The workforce status is shown in two sections of the ACRB (Section I and Section III). You must contact your supervisor to request a change. If
your supervisor/command determines that your position should be coded as acquisition, then your supervisor must contact your organization personnel
office (ex., G-1, HR) to have the change made in DCPDS. The organization personnel office will update the Acquisition Data Fields of “Career Level”,
“Critical Position”, and “Career Category” in the DCPDS Position Build located under “Acquisition Program Information.” NOTE: Once the change is
made in DCPDS, the information will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.
ACRB-9 Q: The “date entered present position” on my ACRB is incorrect. How can I get it changed?
ACRB-9 A: This date is shown in two sections of the ACRB (Section III and Section IX). To correct this date, log into CAMP at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on the Assignment History title and correct the “Start Date” of the first line in the Assignment History Section. If there is more than one entry in the Assignment History Section, then you must correct the “End Date” of the second line before correcting the “Start Date” of the current line. In other words, there can be no overlapping dates. ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab if needed.
ACRB-10 Q: How can I change my phone number on my ACRB?
ACRB-10 A: Log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on Section IV –Personal, edit the phone number and save.
ACRB-11 Q: How can I change my email address on my ACRB?
ACRB-11 A: Log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on Section IV –Personal, edit the email address and save.
ACRB-12 Q: How can I change my name on my ACRB?
ACRB-12 A: To change your name, you must contact your local Civilian Personnel Advisory Center (CPAC) for guidance. Your name on your ACRB is the same as in your official personnel records as shown in the Personnel Database (DCPDS). If a name change is processed through an official personnel action, then it will be transferred to your CAPPMIS record during the twice monthly data transfer from DCPDS to CAPPMIS.
ACRB-13 Q: How can I change my mailing address on my ACRB?
ACRB-13 A: To change your address please go to the Defense Finance and Accounting System website at https://mypay.dfas.mil/mypay.aspx and follow the instructions. Corrections posted to myPay will be reflected on the ACRB within 30-45 days.
ACRB-14 Q: How can I update the security information on my ACRB (Section II)?
ACRB-14 A: This data is pulled from the personnel database (DCPDS) and transferred from DCPDS into CAPPMIS during our twice monthly data build. Please contact your Civilian Personnel Advisory Center (CPAC) to ensure that the most current information is entered into DCPDS.
ACRB-15 Q: How does the degree information on my ACRB (Section VII-Education) get updated?
ACRB-15 A: The education information on your ACRB is updated based on information shown in your record in the Defense Civilian Personnel Data System (DCPDS). To view the education information that is shown in your DCPDS record, log into the DCPDS Portal at https://compo.dcpds.cpms.osd.mil/. Once logged in, click on “Professional Development”. You will be able to “ADD” a degree under the “Education” tab. However, if any of your degree information is incorrect in the MyBiz database, you must contact your servicing Human Resources office to correct the information. Once the information is added/corrected in DCPDS, it will then be transferred to your ACRB during the next data transfer from DCPDS to CAPPMIS which occurs twice monthly.
ACRB-16 Q: I am working towards a degree; how can I have that reflected on my ACRB.
ACRB-16 A: Only awarded degrees can be added to the Education section of the ACRB. Upon completion of the degree program, suggest that you add your degree to your Personnel records in Defense Civilian Personnel Data System (DCPDS). The education information on your ACRB is updated based on information shown in your record in the DCPDS. To add your degree, log into the DCPDS Portal at https://compo.dcpds.cpms.osd.mil/. Once logged in, click on “Professional Development” and add your degree under the “Education” tab. Once your degree is added in DCPDS, it will then be transferred to your ACRB during the next data transfer from DCPDS to CAPPMIS which occurs twice monthly.
ACRB-17 Q: Why is my promotion/reassignment not showing on my ACRB?
ACRB-17 A: Civilian Personnel Actions are first entered into the Defense Civilian Personnel Data System (DCPDS). Twice monthly a DCPDS data file (reflecting personnel changes) is loaded into CAMP. Therefore, depending upon the timing of when the Personnel action was processed and the date of the data file transfer, your new position information could take up to 3 weeks to appear in your ACRB.
ACRB-18 Q: How do I add my previous experience to my ACRB (Section IX – Assignment History)?
ACRB-18 A: To add previous experience to your ACRB, log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Once in the ACRB Edit, click on the “Assignment History” block and add each position individually. If your previous positions were acquisition related, then make sure that you identify the “Acquisition Position Category” in the appropriate block when editing. Your total months of Acquisition Experience (Section III) are calculated based on the Months Experience column in the Assignment History (Section IX). It includes all of your Acquisition-related work experience where an APC code is assigned in the APC column. If needed, ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab.
ACRB-19 Q: The information in the top line of my Assignment History (Section IX) on my ACRB is incorrect. How do I fix it?
ACRB-19 A: The first line in this section depicts your current position. This data is pulled from the Defense Civilian Personnel Data System (DCPDS). Since this is your official position of record, you may only update the “Start Date” and the “Location”. All other fields on this line are not editable.
ACRB-20 Q: I just completed a DAU course; when will it show up on my ACRB?
ACRB-20 A: The course will not show up on the ACRB/IDP immediately. First the student must be shown as “graduated” in the DAU system (this is normally done within a day or two but could take up to 10 days after the class is completed). DAU information feeds into the Army Training Requirements and Resources System (ATRRS) database. CAPPMIS database administrators pull a data file from ATRRS and update CAPPMIS every Tuesday with course completions. Your completed DAU courses will automatically be added to Section VI of your ACRB and to your IDP History; the associated Continuous Learning Points (CLPs) will also be automatically added to your ACRB and IDP. So depending on when you completed the class, it could take one to two weeks before the class and CLPs show up on your ACRB.
You can view your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp to verify that your course has been added to your DAU record.
ACRB-21 Q: How do I add Non-DAU courses/training to my ACRB?
ACRB-21 A: In order to receive Continuous Learning Points and/or to add the courses to your ACRB, you will first need to add them under the “Other Training” section of your IDP.
- Log into CAMP at https://rda.altess.army.mil/camp/
- Click on CAPPMIS on the navigation bar
- Click on the “IDP” tab
- Click on “IDP Documents” and then “IDP How to Guide for Employees”
Once your supervisor has awarded the CLPs, the points will be totaled and shown on the front page of your IDP and in Section X of your ACRB. If you also want the training to be listed in Section VI (Acq/Leader Training) of your ACRB, log into CAPPMIS, click on the “ACRB” tab and then on “Edit ACRB”. Then click on Section VI – Acq/Leader Training, click on the check box next to the course you want to be displayed on the ACRB, and then click the “Save” button. To remove a course from the ACRB, uncheck the check box and click the “Save” button. Repeat this process, until you have all completed courses you want listed on your ACRB.
ACRB-22 Q: Why is my certification not showing on my ACRB when I already completed the DAU training?
ACRB-22 A: Certification is not automatically granted. To apply for certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. Once certification is approved, it will be displayed in Section X (Certifications/Licenses).
ACRB-23 Q: I achieved several levels of certification, so why are they not showing in Section X of my ACRB?
ACRB-23 A: All levels of certifications granted in each career field are listed in the CAPPMIS database; however only the highest level achieved in each career field will display on the printed ACRB.
ACRB-24 Q: I was recently assigned to an Army acquisition position. Prior to this assignment, I completed DAU courses. How do I add these courses to my ACRB?
ACRB-24 A: First you must obtain a copy of your DAU Transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp; after logging in, click on the “View Unofficial Transcript” button, and then the “View/Print DAU Transcript in PDF Format” button. Scan and upload a copy of this DAU Transcript to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest.
ACRB-25 Q: Why can’t I access the ACRB as a military member?
ACRB-25 A: Military personnel’s official document of record is the ORB/ERB and therefore you don’t have access to the ACRB. Military CAPPMIS accounts are generally reserved for Acquisition officers and NCO in the Acquisition branch and/or career field 51. Army Reserve personnel who are also DoD civilian employees will have two separate records, indicated with an “X” for the military record.
ACRB-26 Q: I have received awards that are not listed in Section VIII (Awards) of my ACRB. How can I add these awards?
ACRB-26 A: The TEN most recent awards can be displayed in Section VIII (Awards) of the ACRB. Only Award titles found in the Defense Civilian Personnel Data System (DCPDS) can appear in this section. A listing of these awards can be found at https://rda.altess.army.mil/camp/apps/cappmis/oldModules/acrb_ins/09at.cfm. The ACRB will allow for one additional Special Award to be displayed on the ACRB. Regardless of the date awarded, this special award will remain on the last line of the Awards Section. To make corrections to this section of the ACRB, generate a Help Request in CAMP at https://rda.altess.army.mil/camp/ ; scan and upload a copy of your SF-50’s showing your awards.
ACRB-27 Q: How can I change which training is displayed on my ACRB?
ACRB-27 A: In Section VI (Acq/Leader Training) of the ACRB, a total of 26 courses will display on the printed record. If you have more than 26, you have the option to control which will display on the printed ACRB. To edit this portion of your ACRB, log into CAPPMIS, click on the “ACRB” tab and then on “Edit ACRB”. Then click on Section VI – Acq/Leader Training, click on the check box next to the course you want to be displayed on the ACRB, and then click the “Save” button. To remove a course from the ACRB display, uncheck the box and click the “Save” button. Repeat this process, until you have all completed courses that you want listed on your ACRB. Selected items will display in descending chronological order. If you have more than 26 items selected to appear on your ACRB, then only the most current 26 will display.
ACRB-28 Q: Where can I find guidance regarding acquisition experience?
ACRB-28 A: Position Category Descriptions for each acquisition career field can be found at http://icatalog.dau.mil/pcds.asp.
Acquisition Tuition Assistance Program (ATAP):
ATAP-Q1. Is there a Continued Service Agreement required to participate in ATAP?
A1. Yes. Beginning October 1, 2012, applicants must agree in writing to serve in the Federal Government the amount of time identified in the ATAP Policy at the time of submitting their application.
ATAP-Q2. When is the ATAP Program announced?
A2. The ATAP training opportunity is announced either in the 3rd or 4th quarter of each fiscal year (FY) depending on availability of funds.
ATAP-Q3. Who may apply for ATAP?
A3. Permanent Army acquisition civilian members and Military Occupational Specialty (MOS) 51 Contracting (51C) Noncommissioned Officers who are members of the Army acquisition workforce may apply to the ATAP.
ATAP-Q4. What are the eligibility requirements for ATAP?
ATAP-4 A: Information can be found in the AET Catalog at http://asc.army.mil in the “Publications” section. The ATAP Policy and Procedures is at http://asc.army.mil/web/wp-content/uploads/2013/03/ATAP-Policy-Proc5-Mar-2013.pdf
ATAP-Q5. When can I take my first class once selected into the ATAP?
A5. October 1st of each FY is the earliest date the ATAP will fund courses for new participants who have been selected into the program. The ATAP runs concurrently with the FY and will not fund or reimburse courses prior to the established start date in the announcement.
ATAP-6 Q: When does the Fiscal Year (FY) begin and end?
ATAP-6 A: The FY begins October 1st and ends September 30th.
ATAP-Q7. What are Acquisition and or business-related disciplines/courses?
A7. Acquisition and/business-related disciplines or courses underpin the functions of the Army Acquisition workforce. These disciplines and courses include the sciences, engineering and other technical fields as well as business and management programs. Please contact the ATAP program manager for questions relating to acquisition or business-related disciplines and courses.
ATAP-Q8. When can I apply for ATAP?
A8. Applications for the ATAP are accepted during an open announcement either in the 3rd or 4th quarter of each FY. Final selections are based on availability of funds.
ATAP-Q9. How competitive is the ATAP?
A9. The ATAP program is a non-competitive program that provides funding towards required business hours or business/related courses towards either a bachelor’s or master’s degree completion for eligible Army acquisition workforce members.
ATAP-Q10. Do I need to submit a new application for the ATAP program for each FY?
A10. Once you have been selected into the program, you do not need to complete a new application. Your application must reflect your remaining courses required to complete your program even if those courses fall into future FYs.
ATAP-Q11. Once I complete my bachelor’s degree can I continue in ATAP to obtain my master’s degree?
A11. Once you have completed a program of study you have officially completed ATAP. You must reapply for ATAP during an open announcement to be considered for a new program of study.
ATAP-Q12. How many classes am I required to take per term?
A12. You are required to take at least one class per term. You may take more than one class per term if your workload permits. However, you must execute all funds requested within a FY or risk receiving diminished funds in future FYs.
ATAP-Q13. Does ATAP fund the cost of books and materials?
A13. ATAP will not fund registration fees, parking costs, travel expenses, entrance exams, graduation fees, the cost of books and materials, and all other expenses.
ATAP-Q14. Does ATAP fund dual major, certification, law degrees, Doctorate degrees or PhDs?
A14. ATAP will not be used to fund professional degrees (i.e. PhD, MD or JD), dual majors, certificate programs or any AET centrally funded programs. ATAP will not be used to fund
ATAP-Q15. Does ATAP fund prerequisites?
A15. ATAP will not fund prerequisite course work required for admission into the approved course of study or prerequisite course work that is required to complete a degree program.
ATAP-Q16. Does ATAP fund electives?
A16. ATAP does not fund electives or general education courses.
ATAP-Q17. Does ATAP fund second degrees?
A17. ATAP funding is limited to one educational goal and will not be used to fund courses towards a second acquisition/business bachelor’s or master’s degree.
ATAP-Q18. What is the procedure for funding my courses?
A18. Payments are made directly to the college or university when the school presents proper documentation to the ATAP program manager. The ATAP participant is responsible for providing a copy of the funded SF182 to the school. Specific details for the funding process can be found under “ATAP Payment Process” at http://asc.army.mil/web/wp-content/uploads/2014/06/atap-pay-process-16jun14.pdf
ATAP-Q19. Is ATAP a reimbursable program?
A19. ATAP is a tuition assistance program. Participants will not be reimbursed for any prepaid tuition expenses or any courses taken prior to selection into the program.
ATAP-Q20. What are the guidelines for use of ATAP funding?
ATAP-20 A: Funding information can be found in the ATAP Policy and Procedures at http://asc.army.mil/web/wp-content/uploads/2013/03/ATAP-Policy-Proc5-Mar-2013.pdf.
Career Acquisition Management Portal (CAMP):
CAMP-1 Q: What is CAPPMIS?
CAMP-1 A: CAPPMIS is the Career Acquisition Personnel & Position Management Information System. CAPPMIS houses the software applications used for Army Acquisition Career Management. It includes the Acquisition Career Record Brief (ACRB), Individual Development Plan (IDP), Army Acquisition Professional Development System (AAPDS), Certification Management System (CMS), and Senior Rater Potential Evaluation (SRPE). CAMP (Career Acquisition Management Portal) is the Portal used for logging into CAPPMIS.
CAMP-2 Q: I am a Department of Army Non-Acquisition employee. How do I obtain a CAMP account?
CAMP-2 A: Non-acquisition employees are not added to CAMP
CAMP-3 Q: I am a Non-acquisition supervisor (Civilian or Military) and require access to CAMP in order to approve IDPs/SRPE for my acquisition employees. How do I request a CAMP account?
CAMP-3 A: Please complete and submit the “Non-DACM Request” form at https://rda.altess.army.mil/camp/index.cfm?fuseaction=gateway.nonDacmForm. The application will require that you identify your employees. Please allow up to two weeks for your account to be established.
CAMP-4 Q: I am trying to add my new employee to my Supervisor module within CAMP, but my employee’s information cannot be found. What could be the problem?
CAMP-4 A: Assuming that the employee’s position has been coded as acquisition in the personnel system (DCPDS), their data will be transferred from DCPDS into CAPPMIS. This data transfer occurs twice each month. It may take up to 30 days from the employee’s effective start date for the data to appear in the CAPPMIS system. If 30 days has elapsed, then you must contact your Civilian Personnel Advisory Center (CPAC); only the CPAC can add the acquisition coding to a position. The CPAC must add the Acquisition Data Fields of “Career Level”, “Critical Position”, and “Career Category” into the DCPDS Position Build located under “Acquisition Program Information.” Once the change is made in DCPDS, the information will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS. NOTE: Non-acquisition employees will not be added to CAPPMIS.
CAMP-5 Q: The CAMP system does not recognize my SSN? What do I do?
CAMP-5 A: Assuming that your position has been coded as acquisition in the personnel system, your data will be transferred from the personnel system (DCPDS) into CAPPMIS. This data transfer occurs twice each month. It may take up to 30 days from your effective start date for your data to appear in the CAPPMIS system. If 30 days after your effective start date you are still not able to access CAMP, please contact your supervisor; your supervisor must ensure that your position has been coded as acquisition in the personnel system (DCPDS). (See FAQ CAMP-4). NOTE: Non-acquisition employees will not be added to CAPPMIS.
CAMP-6 Q: When I try to log into CAMP, the system is no longer recognizing my CAC. What should I do?
CAMP-6 A: Recommend re-associating your CAC to your CAMP account at https://rda.altess.army.mil/camp/ by clicking the “Login using CAC” button, then selecting the “I do have a CAMP account” option. Once you enter your full SSN, the CAC credentials should be permanently associated to the account. If the problem persists please send a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. In the Help Request, provide a detailed explanation of the problems you are experiencing so that your inquiry can be elevated to the CAMP Administrator.
CAMP-7 Q: I received an error message when trying to access CAMP regarding untrusted SSL server certificate issues?
CAMP-7 A: Suggest you contact your local network support team.
CAMP-8 Q: My screen “flickers” when attempting to create a new CAMP account.
CAMP-8 A: Log completely out of CAMP and then login again. This time be sure to click “Create New Account” and then validate your CAC. Note that your browser may flicker or display a white page during CAC authentication. This is normal.
CAMP-9 Q: How does TED communicate with CAPPMIS?
CAMP-9 A: TED downloads information to your CAPPMIS IDP.
a. IDP Planning. All TED class requests and supervisor approvals download to your CAPPMIS IDP planning module.
b. IDP History. TED class completions (history) and CLPs download to your CAPPMIS IDP history module. Be sure to inform your TED administrator when you complete DAU classes, so that they can update your DAU class completion in TED.
c. Goals/IDP. Your TED short term and long terms goals will download to your CAPPMIS IDP goals area when you update them in TED.
Important facts to remember.
- TED downloads information instantly to CAPPMIS. CAPPMIS does NOT download any data to TED. For example, when you achieve a career field certification, you should contact your training coordinator to update your account and update your certifications under the Degrees/Certifications tab.
- Occasionally, TED records do not post properly to CAPPMIS (usually when either or both systems is down at the time of the record update, but sometimes because your TED account may not be linked to CAPPMIS).
If this occurs, notify your TED administrator or the AMC TED team at
firstname.lastname@example.org and request their assistance.
FSMC-1 Q: What is the chartering process?
The Army Acquisition Executive (AAE), with the U.S. Army Acquisition Support Center (USAASC) as the executive agent, prepares charters for all Program Executive Officers (PEOs) and centrally selected Project/Product Managers (PMs).
Charters are created under the following circumstances:
- The AAE approves establishment of a new Program Management Office (PMO).
- A new PEO is appointed.
- A new PM is centrally selected.
Charters will only be issued to Acting PEOs when directed by ASA(ALT). We do not issue charters to acting PMs.
All Charters have a standard format. Tailoring of the Charter will be reflected in the PEO’s or PM/PdM’s name, the program title, and the signature block of the PEO. The Army and U.S. Army Acquisition Corps (AAC) seals will be universally applied to charters with the exception of those for Joint PEOs. The basic text will remain uniform for all charters, reflecting the source of authority granted to a PEO or PM, and basic responsibilities.
It is the responsibility of the recipient organization to request Charters from the Force Structure and Manpower Division (FSMD) at least one month prior to the incumbent’s report date. At a minimum, Charter package submissions will include a Charter Request Form and a Tenure and Program Management Agreement (T&PMA). If the incoming PM/PdM has not completed all mandatory training prior to his report date, a Position Requirements Waiver (DD2905) must also be submitted. Sample documents can be found here:
Charter packages will not be staffed until ALL documents, in final form, have been received. Charter packages take, on average, three weeks to process. If the signed Charter documents are not received in time for the Change of Charter ceremony, the gaining organization may prepare a mock Charter for ceremonial purposes; FSMD will provide a template for the mock Charter upon request.
FSMC-2 Q: What is the Tenure and Program Management Agreement (T&PMA)?
All PMs/PdMs are required to sign a T&PMA prior to assuming command. This agreement acknowledges their role, responsibility, and accountability to the specific goals of their program and establishes the tenure of the individual in the position. By signing the T&PMA, the PM/PdM agrees to complete the prescribed tenure period and abide by the Acquisition Program Baseline, requirements identified in Capabilities Documentation, and other programmatic expectations identified and agreed to as significant but not found in the approved program documentation. The T&PMA is signed by the PM/PdM, their respective PEO, and the AAE.
CERT-1 Q: Where can I find the current listing of acquisition certification standards?
CERT-1 A: The defense acquisition certification standards are posted and maintained on the DAU interactive catalog at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. Each of the Acquisition Career Fields (ACFs) has a unique combination of education, training and experience standards which must be met to achieve Level I, II or III acquisition certification in the respective specific ACF. These standards are reviewed by the functional communities, DAU and the service Director of Acquisition Career Management (DACM) offices throughout the year. Changes to the standards are generally inserted at the beginning of the new fiscal year, although there are exceptions to this schedule. DAU course descriptions, course prerequisites, and other pertinent information such as equivalent courses, predecessor courses, and career field descriptions are also found in the interactive DAU Catalog at http://icatalog.dau.mil/.
CERT-2 Q: I am a Department of Army Civilian Acquisition employee. How do I apply for DAWIA certification?
CERT-2 A: To apply for acquisition certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. NOTE: You will be required to submit a resume with your application. Please ensure that Section IX (Assignment History) of your ACRB is updated to reflect the positions as shown on your resume.
CERT-3 Q: I am a Department of Army Military Acquisition member. How do I apply for DAWIA certification?
CERT-3 A: To apply for acquisition certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. NOTE: You will be required to submit a resume with your application. Please ensure that Section IX (Assignment History) of your ACRB is updated to reflect the positions as shown on your resume.
CERT-4 Q: I am a Department of Army Civilian but not in an acquisition position. How do I apply for DAWIA certification?
CERT-4 A: You are not eligible to receive certification unless you are currently assigned to an acquisition position. Please refer to the Acquisition Certification Policy dated Aug 20, 2014 at http://asc.army.mil/web/alt-workforce-policy-procedure/.
CERT-5 Q: I am a Department of Army Military member, but not in an Acquisition billet. How do I apply for DAWIA certification?
CERT-5 A: As an Active Duty military member, you are not eligible to receive certification unless you are currently assigned to an acquisition position. Please see first Q&A at http://icatalog.dau.mil/onlinecatalog/faq_catalog.asp.
CERT-6 Q: I am required to be certified at Level III for my position. Must I first obtain certification at Level I and II?
CERT-6 A: NO. You only need to obtain Level III certification. However, keep in mind that many of the courses required for the level III certification require completion of level I and II prerequisite courses. You must complete the prerequisite courses but you are not required to actually obtain the certification at the lower levels. The certification requirements and the prerequisites for each course can be found in the DAU Interactive Catalog at http://icatalog.dau.mil/.
CERT-7 Q: Why doesn’t the system allow me to apply for a certification outside of my career field?
CERT-7 A: Please refer to Paragraph 4c of the Dept of Army Certification Policy and Procedures at http://asc.army.mil/web/alt-workforce-policy-procedure. You must obtain certification in the career field and level required of your position before applying for additional career field certifications. The field and level required of your position can be found in Section I (Current Position Data) of your ACRB.
CERT-8 Q: Is it possible to use education towards acquisition experience when trying to obtain certification?
CERT-8 A: Yes. Paragraph 4k of the Dept of Army Certification Policy and Procedures at http://asc.army.mil/web/alt-workforce-policy-procedure/ states that “Up to 12 months of training or education in the individual’s primary acquisition career field may be counted towards meeting the experience standard for certification”.
CERT-9 Q: How can I add my FAC/FAI acquisition certification to my ACRB?
CERT-9 A: Federal Acquisition Certification (FAC) issued by a non-DoD Federal Agency is not recognized by the Department of Defense. Certification is reciprocal only among the DoD Components. However, each individual course that was completed and used for the FAC certification may be equivalent to courses currently required for DAWIA certification. Therefore, you may submit a help request via CAPPMIS at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest and scan and upload your training certificates (to include any DAU courses). Your courses will be evaluated and any equivalent courses will be added to your CAPPMIS record. If you have completed all of the current DAWIA certification requirements as shown at http://icatalog.dau.mil/, then you must apply for Department of Army certification.
CERT-10 Q: If I am denied certification by a certifying official, do I have any recourse?
CERT-10 A: Yes. The certification process allows an applicant who is denied certification by a certifying official to appeal the decision within 30 calendar days from the denial date. The appeal process is automated through the Certification Management System.
CERT-11 Q: I was denied certification; I was told that because I already have a certification in another career field, I could not use the same experience to obtain this certification. Where is this policy written?
CERT-11 A: Please refer to the Dept of Army Certification Policy and Procedures at http://asc.army.mil/web/alt-workforce-policy-procedure/. Paragraph 4k(1) of this policy states “the same months of specialized experience used to obtain certification in one ACF, may not be applied to meet the specialized experience of an additional ACF.”
CERT-12 Q: I received Acquisition certification from another DoD Agency. How can I get it added to my ACRB?
CERT -12 A: Please scan and upload a copy of your acquisition certification award document to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest.
CERT-13 Q: I am trying to upload my college transcripts to my CAPPMIS application (CMS/AACMS). I have more than one transcript, but the system only allows me to upload one, what do I do?
CERT-13 A: The CAPPMIS system only allows you to upload one document; so if multiple pages are necessary, scan and upload the transcripts as one document. You may only upload files with a file extension of .pdf, .jpg, .gif, .png or .tif.
CERT-14 Q: How can I check the status of my acquisition certification request?
CERT-14 A: In the Certification Management System (CMS) tab in CAPPMIS, you may view your application status by clicking on “Main” link. The “News” section of this page is dynamic. It will provide you real time status updates (pending Certifying Official review, approval/disapproval of your certification and deadline to complete) of any outstanding applications.
Continuous Learning Points (CLP):
CLP-1 Q: What are Continuous Learning Points (CLP)?
CLP-1 A: Both the Department of Army and DoD Continuous Learning Policies can be found at http://asc.army.mil/web/alt-workforce-policy-procedure/. The purpose of the policy is to ensure acquisition professionals develop and stay current in leadership and functional acquisition skills. Continuous Learning Points (CLPs) may be awarded for completion of acquisition academic courses, training courses, professional activities, or professional experience. The policy on continuous learning for the AL&TWF requires each workforce member (military and civilian) earn 40 CLPs every year as a goal and 80 CLPs being mandatory within 2 years. The DACM Memorandum #7 at http://asc.army.mil/web/alt-workforce-policy-procedure/ refers to the glide path used to measure CLP attainment. The CLP glide path is as follows: attain at least 5 CLPs in the 1st quarter; attain at least 10 CLPs in the 2nd quarter; attain at least 20 CLPs in the 3rd quarter; and attain at least 40 CLPs in the 4th quarter. Refer to CLP-2 for further information regarding how to obtain CLPs.
CLP-2 Q: How do I obtain Continuous Learning Points (CLPs)?
CLP-2 A: The Individual Development Plan (IDP) in CAPPMIS at https://rda.altess.army.mil/camp/ is the primary vehicle used to annotate, award, and track CLPs. For Defense Acquisition University (DAU) courses (to include Continuous Learning Modules), your CLPs will be automatically entered into Section VI and X of your Acquisition Career Record Brief (ACRB) and your IDP History via the weekly training update process using the Army Training Requirements and Resources System (ATRRS). All other training, education, or acquisition professional activities or experience must be annotated as completed in the “Planning” section of your acquisition IDP in CAPPMIS. After adding, select the block next to the occurrence that you intend to send to your supervisor. Then select the “Submit for Supervisor Approval Button”. The supervisor then awards the points based on the Chart of Recommended CLPs found in the Dept of Army Continuous Learning Policy at http://asc.army.mil/web/alt-workforce-policy-procedure/. Once the points are awarded, they will be displayed in your IDP History and in Section X of your Acquisition Career Record Brief.
CLP-3 Q: What are CEU’s (Continuing Education Units) and how do they relate to CLP (Continuous Learning Points)?
CLP-3 A: CEU’s are assigned to most classes and are shown on the course completion certificate and on the DAU transcript. The course descriptions in the DAU iCatalog provide CEU information at http://icatalog.dau.mil/onlinecatalog/tabnav.aspx. These credits also appear on your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp. Each CEU is equivalent to 10 CLP’s (i.e. 2.5 CEU’s = 25 CLP’s).
CLP-4 Q: I just hired an employee into an acquisition position. Since he was hired partway into the current continuous learning cycle, is he still required to complete the entire 80 CLPs?
CLP-4 A: Army policy requires that all Continuous Learning (CL) cycle dates will reflect one standard CL cycle regardless of when the individual entered the AT&L workforce. However, as his supervisor, you can pro-rate his Continuous Learning Points (CLPs) based on the date he entered the acquisition position. Since employees are required to complete 40 hours in 12 months, this is equivalent to 3 CLPs/month. Therefore you can prorate from the beginning of the current continuous learning cycle thru the date he started (using the scale of the 3 CLPs month). Do this by logging into CAPPMIS at https://rda.altess.army.mil/camp, IDP tab, then the Supervisor Module. Click the “View Items” link next to the employee’s name under the “Completed Items” column. Prorate the CLPs by inputting a number between 1 and 80 in the text field under the “Prorate CLP” column and click on “Save Prorated CLPs”. The new prorated points will add to the “Total CLPs” column.
DAU/AITAS Training (TRAIN):
TRAIN-1 Q: Is there a cost for DAU courses?
TRAIN-1 A: There is no tuition cost to the organization for DAU Courses for civilian employees or military members. The TDY costs will be funded for Priority 1 (course required for certification) acquisition workforce employees. Travel and per diem are provided by DAU for Priority 1 students based on their selection of the most cost effective location (CEL). Three exceptions to this general policy apply to Headquarters (HQ) Department of the Army (DA) Army Civilian Training Education Development System (ACTEDS) Interns and Army Materiel Command (AMC) Fellows. ACTEDS Interns will be funded through HQ DA for the entire duration of the ACTEDS program, while the AMC Fellows Program will cover travel and per diem for the first two years the Fellows are in the program.
TRAIN-2 Q: Where can I review/get a copy of the DAU Course Schedule?
ATRRS Data-on-Demand at https://www.atrrs.army.mil/channels/dataondemand/ allows you to review the DAU Course Schedule. NOTE: Since changes to schedules occur frequently, the data at this website may not be the most current. The site is updated daily. Also, remember that this is a schedule of classes, NOT a list of spaces available. To view available spaces and waits, please go to the ATRRS AITAS website, https://atrrs.army.mil/channels/aitas.main.asp and attempt to apply for training.
TRAIN-3 Q: I use the TED system. How do I apply for DAU classes?
TRAIN-3 A: Steps for applying for DAU classes for TED users:
- Request the DAU class in TED. Hint: Search under course number (e.g. CON 100, LOG 350, etc.). Your TED request will automatically populate to your CAPPMIS IDP Planning module.
- After your supervisor approves in TED, follow the link in the TED email and register for the class in AITAS.
Important Note: Before registering in AITAS for a DAU course, you must have met the course prerequisite(s) OR have a confirmed reservation in the prerequisite(s). Otherwise, your application will be disapproved by the Army quota manager.
TRAIN-4 Q: Why does AITAS say I do not have an approved IDP, when I know my supervisor approved my TED request for this course?
TRAIN-4 A: Occasionally, supervisor TED approvals may not properly post to CAPPMIS (usually because the TED or CAPPMIS system was down on the day of your TED request/approval). When this occurs, notify your TED administrator or the AMC TED team at email@example.com. They can ìrefreshî the TED record by updating your status in the class.
TRAIN-5 Q: Is the DAU course registration done automatically when I get the course approved on my IDP?
TRAIN-5 A: No. Your application must be submitted via AITAS. AITAS is interfaced with the IDP system but it is a separate system. The DAU course(s) you are applying for must show APPROVED status on your IDP at the time you start the AITAS application process. A link to AITAS is provided under the ìDAUî category on the planning page of your IDP and is https://www.atrrs.army.mil/channels/aitas/main.asp.
TRAIN-6 Q: I am a Civilian Army Acquisition Workforce Employee. How do I apply for a DAU course?
TRAIN-6 A: Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp. Select “Apply for Training” under the Student section. At the next screen, select ìCivilian Army Acquisition Workforce” in the “Please select a Category” pull down box. Log in and follow the steps from there. Selecting the incorrect category will result in a lower training priority and delay in your application being processed. NOTE: Once you are at the screen which asks you to select the DAU course for which you are applying, the only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP. If you do not have any approved DAU courses in your IDP, you will not have any courses from which to select. A pop-up message will appear advising you that no DAU courses were found on your IDP and that you will not be able to proceed.
TRAIN-7 Q: I am a Military Army Acquisition Workforce Employee. How do I apply for a DAU course?
TRAIN-7 A: Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp. Select “Apply for Training” under the Student section. At the next screen, select “Military Army Acquisition Workforce” in the “Please select a Category” pull down box. Log in and follow the steps from there. Selecting the incorrect category will result in a lower training priority and delayed application processing. NOTE: Once you are at the screen which asks you to select the DAU course for which you are applying, the only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP. If you do not have any approved DAU courses in your IDP, you will not have any courses from which to select. A pop-up message will appear advising you that no DAU courses were found on your IDP and that you will not be able to proceed.
TRAIN-8 Q: I am an Army employee (Civilian/Military), but not a part of the Army acquisition workforce. How do I apply for a DAU course?
TRAIN-8 A: Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp. Select Apply for Training under the Student section. At the next screen, select Non-acquisition Civilian & Military Workforce in the Please select a Category pull down box. Log in and follow the steps from there.
TRAIN-9 Q: I am a Contractor providing support to an Army organization. Can I apply for and complete DAU training?
TRAIN-9 A: Defense Industry employees of companies supporting DoD may attend DAU courses at no cost to the government (to include no contract labor charges to the government) on a space available basis. Apply for a course at https://www.atrrs.army.mil/channels/nondod/logon.asp. Select ìPrepare Applicationsî under the Student Functions and follow the steps from there.
TRAIN-10 Q: Can I submit a DAU course application in AITAS for a location that is not shown as the “most cost effective”?
TRAIN-10 A: Only if your organization is willing to pay travel and per diem.
TRAIN-11 Q: The DAU course that I want to submit an application for is not listed on the AITAS course drop-down list. Why not?
TRAIN-11 A: The only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP. In order to proceed with your DAU course application, you must first request that your supervisor approve the DAU course(s) on your IDP.
TRAIN-12 Q: When applying for a DAU course which lists several available dates, may I submit more than one application?
TRAIN-12 A: You may only submit one application at a time for a particular course; however, once your application is processed, if you are placed on a wait list, then you may submit another application for a different date. Once you receive a reservation, all other applications for the same course will be automatically cancelled by USAASC.
TRAIN-13 Q: When applying for a DAU course in AITAS, I noticed a column heading of “Reserv Cut-Off”. What does this mean?
TRAIN-13 A: Courses with a Reserve Cut-Off have required pre-course work associated with the class. This is the last date that the USAASC course manager can give you a RESERVATION. This does NOT mean that this is the last day that you can APPLY for the class. Students who apply on the cut-off date will not get a reservation. Students must submit their application through AITAS at https://www.atrrs.army.mil/channels/aitas/main.asp, the supervisor must concur with the students request (through AITAS), and USAASC must approve the request. All three steps must be completed on or before the reservation cut-off date as shown in AITAS.
TRAIN-14 Q: How are the class priorities set for the DAU courses?
TRAIN-14 A: Individuals are considered for DAU courses according to the priorities as listed below. Priorities 1 thru 4 are restricted to employees currently serving in an acquisition position.
- Priority 1: Mandatory for certification in the Career Field and Level required of your current position.
- Priority 2: Next higher career level in the same career field that is required of your current position.
- Priority 3: Cross-functional training in a different career field than what is required of your current position.
- Priority 4: Previously taken or certified.
- Priority 5: Non-acquisition workforce (to include Foreign Local Nationals).
For priorities 1 to 4: The information in Section I (Current Position Data) of your Acquisition Career Record Brief (ACRB), specifically the Category and Certification Level Required, is used to determine the priority of your DAU Course application. If your ACRB is inaccurate, it will lead to an improper prioritization.
TRAIN-15 Q: I submitted my DAU course application through AITAS, but my supervisor has not received the automated email notification. What could be wrong?
TRAIN-15 A: Unless you have been experiencing email problems or the email server was down, the email address for your supervisor that you entered in AITAS might be incorrect. To review/fix the email address you entered, click on “Resend supervisor email” from the AITAS home page at https://www.atrrs.army.mil/channels/aitas/main.asp , fix the email address, and resend the application. You must also be sure to update the supervisors email address in your student profile. To do this, click on “Update Profile” from the AITAS home page at https://www.atrrs.army.mil/channels/aitas/main.asp and change/correct the supervisors email address. When completed, scroll to the bottom of the page and click on “Update Profile”.
TRAIN-16 Q: I am a supervisor trying to approve a DAU course application in AITAS for one of my employees; but when I try to access the application, it says I have entered an invalid email address or application review code. What could be wrong?
TRAIN-16 A: Make sure you are entering the same email address that the email was sent to, which may not necessarily be your current email address. The application is linked to the address the notice was sent to. You may also want to copy and paste the review code from your email notification into the AITAS system, rather than typing it. If you are still unable to access the application, contact the ATRRS Help Desk at (703) 695-2353/2060 or by email, firstname.lastname@example.org. Hours of Operation: Mon-Fri 0730 – 1730 Eastern Standard Time.
TRAIN-17 Q: What happens to my DAU application when I submit it through AITAS?
TRAIN-17 A: You, the employee, will automatically receive an email notifying you that your application was sent to your supervisor. Additionally, the supervisor will receive an email with instructions and a process review code so they can approve/disapprove the application request. Once the supervisor either approves or disapproves the application, the employee will receive another automated email informing them of the action taken by the supervisor. If the application is approved by the supervisor, an automated email is sent to the Army USAASC Course Manager who will process the application. When the application is processed, both the employee and supervisor will receive an email containing one of the following:
1) a reservation has been given for the course, or
2) a notice that the employee has been placed on a wait list, or
3) a denial with an explanation. The supervisor and employee will receive re-occurring reminder emails from ATRRS AITAS if there is a course application pending the supervisor’s approval.
Please ensure you entered the correct supervisor email address and prompt your supervisor to take action to either approve or disapprove your application.
TRAIN-18 Q: How long does it take to process a DAU course application through AITAS once the supervisor has approved it?
TRAIN-18 A: Once the supervisor approves the application, the application is sent to a USAASC course manager. The first applications that the course manager’s process are those with the earliest class start date. The course managers strive to process your application within five business days of the supervisor approved date. The processing time can deviate during peak times when more applications are submitted.
TRAIN-19 Q: How can I be sure that my DAU application in AITAS was actually submitted?
TRAIN-19 A: Under the “Student” menu on the AITAS main menu, select “Review Application(s)”. Then “Select your Category” and sign in. If you properly submitted your application, it will appear on the next screen under “Pending Applications”.
TRAIN-20 Q: How do I check the status of my DAU course application in AITAS?
TRAIN-20 A: Under the “Student” menu on the AITAS main menu at https://www.atrrs.army.mil/channels/aitas/main.asp, select “Review Application(s)”. Next you must “Select your Category” and sign in. If you have submitted applications, they will appear on the next screen under “Pending Applications” and/or “Previous Applications”. In the Pending Applications section you will find two columns (“Supervisor Approval” and “Approval Authority”). If PENDING is shown in the Supervisor column, your supervisor has not yet approved your application request in AITAS. If APPROVAL is shown in the Supervisor Column, and PENDING is shown under the Approval Authority column, this means that your application is pending review at USAASC. If APPROVAL is shown under both columns then you should have received an email informing you of your application.
TRAIN-21 Q: Why is the DAU course application that I submitted not showing up when I review my application in AITAS?
TRAIN-21 A: When you submit an application, a window pops up to tell you that an application has been submitted and your supervisor will be notified. You will also receive an email to notify you that an application was submitted. If this window did not pop up and you are returned to your application, then information is either missing or incorrect (i.e. employee or supervisor email) on your application, as indicated when the application comes back up. Review and correct your application to make sure it is complete; then click on the Submit button again.
TRAIN-22 Q: How will I know if I am registered for a DAU class?
TRAIN-22 A: When your DAU application is processed by USAASC, both the employee and supervisor will receive an email containing one of the following:
- a reservation has been given for the course, or
- a notice that the employee has been placed on a “wait” list, or
- a denial with an explanation.
TRAIN-23 Q: My position and workforce status have changed. I previously applied for a DAU class, but now that my status has changed, my priority for the class is incorrect. How can I get my priority changed?
TRAIN-23 A: If your DAU course application was either already processed with the lower priority, or it is still pending approval by USAASC, you must submit a help request via CAPPMIS at
https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest or call the Army Acquisition Support Center Help Desk at (575) 678-2247.
TRAIN-24 Q: How do I change/correct my email address in AITAS?
TRAIN-24 A: From the AITAS Homepage, click on “Update Profile”, and change/correct your email address. When completed, scroll to the bottom of the page and click on “Update Profile”.
TRAIN-25 Q: What does a “wait” status in a DAU course mean?
TRAIN-25 A: Each branch of the service is allotted a certain number of seats in each DAU course. You will be waitlisted (not given a reservation) if:
- You are Priority 1 and all Army spaces are full. If you are placed on a wait, you will have an opportunity to convert from a wait to a reservation when USAASC receives a cancellation request. A reservation will be granted to the next “wait” list individual by the order of student training priority and date application approved by the course manager.
- You are a lower training priority student applying to a class with available seats and quotas.
Army places lower priority students in a wait status to allow priority 1 applicant’s preference in obtaining a seat. If there are still seats available 40 to 65 days prior to the start date of the class then the lower priority students in waits will convert into a reservation and notified via email. Priority 3 to 5 waits will convert to a reservation 40 days prior to the start date of the class. Lower priority students with a reservation are subject to being bumped for a higher priority student NLT 1 week prior to reservation cutoff or start date of class, whichever is earlier.
TRAIN-26 Q: How do I cancel a DAU course application?
TRAIN-26 A: Students unable to attend a DAU class for which they have a reservation, must initiate the cancellation request through ATRRS AITAS at least 30 calendar days prior to the start date or reservation cut-off date, whichever is earlier. A cancellation submitted less than 30 calendar days without GO/SESs approval and the proper comments, will be denied. The student is expected to attend the course if the cancellation request is denied. If the student does not attend the course, the student will be recorded as a “no-show.”
To submit a cancellation, follow the steps following:
- At the AITAS main menu at https://www.atrrs.army.mil/channels/aitas/main.asp, select “Cancel Reservation/Wait”.
- Log in to the system
- Locate the application you wish to cancel. All applications eligible for cancellation will be marked with a red “C” in the left hand column.
- Click the red “C” next to the application you wish to cancel; a notification will be displayed asking you to confirm that you wish to cancel this application. Click “OK” to continue.
- If your application has not been approved as a reservation or a wait, your application will be cancelled immediately. If your application has been approved as a reservation or wait, you will be prompted to enter a reason for wanting your class to be cancelled. After entering your reasons, click the button to continue.
- Your supervisor concurrence is not required.
- Once USAASC receives notification of your cancellation request, they will review your request and either approve or disapprove your cancellation. You and your supervisor will be informed of their decision by email notification.
TRAIN-27 Q: I submitted a cancellation request for a DAU course through AITAS; I need to resubmit my application for the same course, but it will not allow me to do so. Why?
TRAIN-27 A: A cancellation request, just like an application, must also be approved by USAASC. Until USAASC course manager approves your cancellation request, you will not be able to resubmit an application.
TRAIN-28 Q: How do I register for a DAU Continuous Learning Module or Harvard Business School module?
TRAIN-28 A: You may submit your application at https://www.atrrs.army.mil/channels/aitas/main.asp. On the left hand side of the screen under “Student” select “Apply for Training”. Log in. At the next screen, select the “Continuous Learning Modules” radio button. Find and select the course from the list and then submit your application. There is no requirement to add the Harvard or Continuous Learning Modules to your CAPPMIS IDP. You may apply at any time. Upon application of the course, you will receive a DAU enrollment email to start the course in the DAU Virtual campus or ATLAS at https://learn.dau.mil/ . It could take up to 48 hours to receive the DAU enrollment email. If you have not received an email or have issues accessing ATLAS, please contact the DAU Help Desk directly at email@example.com or call 1-866-568-6924 (toll free), DSN 655-3459 or Commercial 703-805-3459.
TRAIN-29 Q: I’m trying to apply for a DAU Continuous Learning Module or Harvard Business School module in AITAS but the system says that I do not have an approved IDP. What do I do?
TRAIN-29 A: There is no requirement to add DAU Continuous Learning Modules or Harvard Business School modules to your CAPPMIS IDP. If you have received this notice, this means that you selected the wrong training category; you must select the “Continuous Learning Modules” training category. Please refer to question 75, “How do I register for a DAU Continuous Learning Module or Harvard Business School module?”
TRAIN-30 Q: What is the DAU “No-show” Policy?
TRAIN-30 A: If a student cannot attend a DAU class for which they have a reservation, they must officially cancel their application. The student must submit their cancellation request through AITAS at https://www.atrrs.army.mil/channels/aitas/main.asp and USAASC must approve the request. To prevent a “no-show” from being recorded, all three steps must be completed at least 30 days prior to the start date of the class (or 30 days prior to reservation cut-off date on classes that have pre-work). If a student is recorded as a “no-show”, an email notification will be sent to the student and the supervisor requesting a justification. Employee and supervisor justifications must be received within 28 days of the notification. If it is determined that a valid reason exists for the student “no-show”, sanctions will not be imposed against the student. (NOTE: Mission, unless extremely exceptional in nature, is not a valid justification for a “no-show”). If, however, a “no-show” status is imposed, the student will be denied registration for future offerings of the course for a period of three months following the occurrence. The complete “No-show” Policy is available at http://asc.army.mil/docs/programs/dau/DAU_Training_Policy_&_Procedures.pdf.
TRAIN-31 Q: Can I attend a DAU class without going through the proper channels? Is there a DAU “walk-in” procedure?
TRAIN-31 A: Follow the DAU Directive 704 Student Academic Policies and Information link at: http://www.dau.mil/studentInfo/Pages/student_info.aspx then click on topic, “Course Enrollment, Extensions, and Walk-ins (attachment 3)”. Walk-ins recommended for local students where zero travel cost is incurred. If travel cost is incurred, you will not be reimbursed using DAU central funds.
TRAIN-32 Q: Are there any consequences for failing a course?
TRAIN-32 A: Yes, your training priority will be downgraded by one priority. Your command must fund your travel to retake the course you academically failed. For Acquisition workforce members, you will not be eligible to participate in any training or incentive programs offered by the USAASC. Please view policy on Consequences in Failures and No shows in DAU resident courses at: http://asc.army.mil/web/wp-content/uploads/2012/06/Consequences-for-Academic-Failure1.pdf.
TRAIN-33 Q: Who can attend classes held in OCONUS?
TRAIN-33 A: Students with a duty station located in the continental United States (CONUS) are not authorized to attend DAU training that is outside the continental United States (OCONUS).
TRAIN-34 Q: How can I get a list of DAU classes that I have completed?
TRAIN-34 A: You can view/print a copy of your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp.
TRAIN-35 Q: I completed a DAU course that seems similar in content to the current DAU course. How can I find out if this course is the same as the course currently required for DAWIA certification?
TRAIN-35 A: DAU courses are updated for currency. They may undergo name changes, number changes, or even be replaced by a new course with very similar content. Some courses no longer offered by DAU qualify as “Predecessor Courses.” Students who have completed these courses may use them to meet prerequisite requirements and/or receive credit for them toward DAWIA certification. Predecessor course information can be found within the DAU course descriptions in the DAU Interactive Catalog at http://icatalog.dau.mil/onlinecatalog/tabnav.aspx.
TRAIN-36 Q: I have completed courses that I feel are equivalent to the DAU classes. How can I get credit for completing these courses?
TRAIN-36 A: Several training providers offer courses that have been certified equivalent to DAU curriculum courses and can be used to meet the requirements of the Defense Acquisition Workforce Improvement Act (DAWIA). These courses and the training providers that offer them can be found at the DAU Interactive Catalog at http://icatalog.dau.mil/appg.aspx. If you have completed an equivalent course within the dates listed at this website, please scan and upload a copy of your completion certificate to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. Upon submission, your documentation will be reviewed and if validated the equivalent course will be added to your ACRB/IDP.
TRAIN-37 Q: I feel I have the education, training, and experience required for a DAU course (fulfillment). How do I get credit for the class?
TRAIN-37 A: The DoD offers a set of competencies for course fulfillment. Fulfillment is a paperwork exercise in which individuals can request credit for DAU courses based on prior knowledge and experience. At web site http://www.dau.mil/learning/DAUFulfillmentPgm.aspx is a link to the “competencies” for each DAU course. Click on the “Student Course Materials” icon at the bottom middle of the page; this takes you to the DAU Blackboard. Click on the DAU Course number that you would like to request fulfillment. Once the course information is displayed, then click on the “Fulfillment Guide” button of the left side of the screen. Then click on Fulfillment Guide at the bottom of the screen.
The course information will be broken up into “competencies” (i.e., the various topics taught in the class). Employees who wish to seek fulfillment of one or more DAU courses must provide “answers” to each competency listed for the course to explain how he/she already knows the topics through on-the-job experience and/or other formal training. Please attach the DD Form 2518 (with only Sections I and II completed), a resume, your ACRB, and any other information that will be helpful. The link to the DD Form 2518 can be found at http://icatalog.dau.mil/DAUFulfillmentPgm.aspx.
The Army Implementing Instructions and Fulfillment Application Helpful Hints can be found at the USAASC web site at http://asc.army.mil/web/policies-main/alt-workforce-policy-procedure/ under “Fulfillment Info” (As a note, INDIVIDUALS CANNOT SEEK FULFILLMENT OF A DAU COURSE BASED SOLELY ON TRAINING OR COLLEGE COURSES WHICH ARE NOT ALREADY APPROVED AS DAU EQUIVALENTS. IF WISHING TO USE A TRAINING COURSE OR COLLEGE EDUCATION AS PART OF THE REQUEST, THEY NEED TO MAKE SURE TO SUPPLEMENT THAT INFORMATION WITH ON-THE-JOB EXPERIENCE.)
The entire fulfillment package should be scanned as one document and uploaded to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest where it will be forwarded to the appropriate person for processing.
TRAIN-38 Q: I completed an online DAU course, but did not get the certificate. How do I obtain my certificate?
TRAIN-38 A: To view or print a copy of your DAU completion certificate, log into the DAU Virtual Campus at https://learn.dau.mil. On the blue tool bar, click on “Records” and then “Certificates”.
You can also view and print a copy of your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp.
TRAIN-39 Q: How do I get my travel orders to attend my DAU class?
TRAIN-39 A: If a DAU training application has been approved as a reservation and you are eligible and approved for centralized funding, log into https://www.atrrs.army.mil/channels/aitas and click on “Create/Edit Travel Worksheet”. Once logged in, follow the instructions. Your travel orders cannot be submitted earlier than 60 days in advance of the class start date. Travel orders should be completed NLT 15 days from the class start date. If you are with the US Army Corps of Engineers (USACE), please follow the USACE funding instructions provided on the Travel worksheet page.
TRAIN-40 Q: How do I check the status of my Travel Worksheet?
TRAIN-40 A: Go to AITAS at https://www.atrrs.army.mil/channels/aitas. Select “Create/Edit Travel Worksheet” and log in. The status of your worksheet will be shown next to the class.
TRAIN-41 Q: Who do I contact if I have any questions about my travel orders or travel vouchers for a DAU course?
TRAIN-41 A: For FUNDING questions, send an email to firstname.lastname@example.org.
For questions regarding CREATING the travel order or travel voucher in DTS, send your questions to the DTS Administrator in your organization or to the DTS Help Desk.
TRAIN-42 Q: What is Core Plus?
TRAIN-42 A: The Core Plus construct was designed to advance the DoD AT&L competency management model by providing a “roadmap” for the development of acquisition workforce members beyond the minimum certification standards required for their position. The Core Plus Development Guides are posted and maintained in the Interactive Catalog posted on DAU’s website at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. The Core Plus Development Guide is intended to assist employees and their supervisors in preparing an IDP by identifying training, education, and experience beyond certification requirements that may be beneficial to career development or performance in a particular type of assignment.
TRAIN-43 Q: Besides DAU, are there any other on-line training sources that can be accessed to obtain CLPs?
TRAIN-43 A: An additional source for training to obtain CLPs might be the Army E-Learning training site. The website is at https://usarmy.skillport.com/SkillPortFE/login/usarmylogin.cfm; it contains over 2,000 web-based courses, most of which are 1-4 hours in length.
TRAIN-44 Q: I was disapproved for a resident course but I complete the required online prerequisite course, why?
TRAIN 44 A: Please wait until your completed online course has been posted to your DAU transcript before re-applying to the follow-on resident or online course. It can take up to 48 hours from when you complete the online course for the course to post to your DAU transcript.
TRAIN-45 Q: What do I do if I have not received or lost a DAU Welcome email for a Resident or Distance Learning Course?
TRAIN-45 A: DAU resident course welcome emails will be sent 60 days prior to course start date or 24 hours after you receive a reservation for a class starting in less than 60 days. A follow up reminder Welcome email will be sent 2 weeks prior to your class start date. For DAU distance learning courses (to include any Continuous Learning Modules), you will receive a DAU enrollment email NLT 48 hours from your reservation confirmation email. If you have not receive a welcome/enrollment email or have issues accessing your distance learning course in the DAU Virtual Campus, ATLAS (https://learn.dau.mil/), please contact the DAU help desk
TRAIN-46 Q: How do I find the exact location and address of where a DAU resident course is held?
TRAIN-46 A: Please contact the DAU help desk directly at email@example.com or call 1-866-568-6924 (toll free), DSN 655-3459 or Commercial 703-805-3459. If you have a confirmed reservation in the course, you will find the exact address of the course in the DAU Welcome email. DAU resident course welcome emails will be sent 60 days prior to course start date or 24 hours after you receive a reservation for classes starting in less than 60 days. A follow up reminder Welcome email will be sent 2 weeks prior to your class start date.
TRAIN-47 Q: I did not successfully complete a distance learning DAU course and need to re-apply for the course but the system is not allowing me to reapply?
TRAIN-47 A: Please wait 48 hours from your unsuccessful attempt to re-apply to same course. If you continue to run into issues with reapplying for the distance learning course, capture the error you are getting and provide this information to the DAU helpdesk directly at firstname.lastname@example.org or call 1-866-568-6924 (toll free), DSN 655-3459 or Commercial 703-805-3459.
TRAIN-48 Q: Does DAU fund my local travel to a DAU course?
TRAIN-48 A: No, effective 12 August 2013, we no longer fund local travel. Your Command/Unit is responsible for any local mileage cost incurred to attend a DAU course. This applies regardless of your training priority.
TRAIN-49 Q: When applying for DAU resident course, why are some class offerings listed in red font?
TRAIN-49 A: The courses listed in red font are full with waits. Recommend you select a course that is not listed in red, with available seats.
TRAIN-50 Q: How does the system determine my cost effective location(s)?
TRAIN-50 A: The cost effective location (CEL) is a moving target. It is dynamic and will be different depending on the availability of seats at the time the student applies to the course. The CEL takes the zip code from the student home and work address to compute the distance to the course location. The lowest TDY cost location(s) with available seats are displayed with a “C” next to the location.
TRAIN-51 Q: I accidentally enrolled in a distance learning course. How do I dis-enroll or cancel the course?
TRAIN-51 A: Once you are enrolled in a DAU distance learning course, you have two options: 1) Upon login to the DAU Virtual Campus( https://learn.dau.mil/ ), select the “Withdraw” button to dis-enroll from the distance learning course. OR 2) Allow for the course to automatically expire with no penalty for unsuccessful completion of the course.
TRAIN-52 Q: My application for a DAU course was disapproved because I have not completed the prerequisite course. However, I was certified a few years ago and met the training required at that time. Can this prerequisite be waived?
TRAIN-52 A: Acquisition employees may submit a request for a prerequisite waiver through a Help Request at https://rda.altess.army.mil/camp/. In your
Request, you must include the number of years of experience you have in the career field, the certification level you achieved, and the DAU courses you completed. The Chief, Workforce Support (WS) Division, US Army Acquisition Support Center (USAASC) will review your request based on your individual circumstances and either approve or disapprove your request.
Prerequisite waiver requests from non-acquisition employees will not be granted.
51C Reclassification (51C):
Q1. If I have over 13 years of active federal service, can I still get a waiver?
No. MOS 51C is looking for NCOs with less than 10 years of service, but can grant a waiver up to 13 years. Once the NCO goes over 13 years, they do not qualify. (13 years, 1 day). The TIS is calculated by the reclassification board date in which you are applying.
Q2. If my GT score is less than 110, can I get a waiver?
No. We do not waive for GT score. You must have a 110 or higher.
Q3. Do I need 24 hours of business or a Bachelor’s degree to apply for the MOS?
No. But you will need to complete your Bachelor’s degree in business, or obtain the credits in a required time period. For this reason, we consider your civilian education as a selection consideration.
Q4. How long does it take to get a training seat?
It typically takes 6-9 months to obtain the training seat. It depends on the Soldiers’ situation; pending deployment, DEROS, special assignment, how long at current duty station, etc.
Q5. Where are the school locations?
The majority of NCOs attend the Mission Ready Airman’s Course (MRAC) at Lackland, Air Force Base in San Antonio, Texas lasting eight weeks.
The other NCO training location is the Acquisition Center of Excellence, located on the University of Alabama Huntsville campus in Huntsville, Alabama lasting seven weeks.
Q6. Do I get ALC credit for attending training?
Yes. According the SMAPP MILPER message, NCOs must complete the Forces Command online common core class for phase 1 credit. The contracting class will count as phase 2 credit.
Q7. Do I need to take the common core class if I took ALC in my previous MOS?
No. You do not need to retake the class, but you will still take the contracting class for MOS conversion.
Q8. Do I have to have four NCOERS?
No. You must have at least one and:
An E5 with 48 months Time in Service (TIS) and Time in Grade (TIG) of 10 months who has completed Warrior Leaders Course (WLC) is eligible. A Soldier that meets these requirements will be eligible, however; they need to submit at least one noncommissioned officer evaluation report (NCOER) before their packet can be submitted to the board.
Q9. Can a solider submit a packet if he/she is on assignment?
No. If the current line on the Enlisted Record Brief (ERB) indicates the Soldier is on assignment he/she will need to contact their Branch Manager and ask for the assignment to be removed, or the Branch Manager needs to type a memorandum stating that the solider will be removed from assignment if he/she is selected for MOS 51C.
Q10. Am I supposed to reenlist when I complete training as a 51C to meet the service remaining requirement?
If you are in the current reenlistment window you have to reenlist to fulfill the 5 year Service Remaining Requirement for the MOS 51C; this must be done BEFORE going to school according to AR 614-200. Once you have completed the 51C course, it is possible you may be eligible for the MOS Conversion Bonus.
Q11. Do I have to reenlist to submit a packet?
No. You will be required to reenlist prior to attending school.
Q12. I am National Guard/Army Reserves/ or another military service interested in joining the Active Army component, do I qualify?
No. MOS 51C is not an initial entry MOS so you cannot come into the Army as a 51C.
Q13. Do I need to have the DAWIA training completed to apply for the MOS?
No. We give you all the training up front when you attend contracting training.
Q14. Is 51C open to any MOS?
Yes. As long as your MOS is balanced or over strength, you may apply.
Q15. What if I have a profile?
If your PULHES is 222222 or less, you may apply but you will be required to submit a copy of the profile. You must be worldwide deployable. You must be able to carry 40 pounds regularly and 80 pounds occasionally. If you have a 3 in your PULHES, you do not qualify.
Q16. Can I reenlist for MOS 51C?
No. You must submit a reclassification packet through the proponent office and be selected for reclassification.
Q17. What is the promotion potential for MOS 51C?
We have promotions all the way to SGM/E-9.
Q18. Where can I be assigned?
We have 117 different locations within the Army Contracting Commands, and the US Army Corps of Engineers. Contracting teams are located at almost every duty station in the Army, some Air Force bases, and a select few are located away from traditional Army installations.
Q19. Do I need to be promotable to apply?
No. An E5 with 48 months Time in Service (TIS) and Time in Grade (TIG) of 10 months who has completed Warrior Leaders Course (WLC) is eligible. A Soldier that meets these requirements will be eligible, however; they need to submit at least one noncommissioned officer evaluation report (NCOER) before their packet can be submitted to the board.
Q20. If I have something derogatory in my record, can I still apply or is there a waiver?
No. If you have something derogatory in your records, you do not qualify. We check records and you must submit a memorandum signed, stating you have nothing in your records.
Q21. I do not have a LTC/O-5 for my letter of recommendation. Can I still apply?
Yes. Have the MAJ/O-4 or acting commander sign and turn in a copy of the assumption of command orders.
Q22. Does my LTC/O-5 need to sign my DA 4187?
No. Your company commander can sign the 4187.
Q23. Can I resubmit my packet for a second board review if I’m not selected the first time?
Yes, you can resubmit. Our suggestion is not to resubmit the same packet as it was deficient in some way. Resubmitted packets should demonstrate an improvement in performance, education, awards, etc. To resubmit, follow the same procedures outlined in the instructions.
Q24. After an active duty Soldier is selected, do they then wait for a class date or take the online classes and then attend class?
No need to take the online courses. We provide all the necessary training at school.
Q25. For the E-5 Soldiers, what happens as far as the promotion, is it after the class and the Soldier has been awarded the new MOS?
SGTs are promoted to SSG on the 1st of the month after you graduate.
FULF-1 Q: How do I apply for fulfillment of DAU courses?
FULF-1 A: The DoD offers a set of competencies for course fulfillment. Fulfillment is a process by which individuals can request credit for DAU courses based on prior knowledge and experience. At web site http://www.dau.mil/learning/DAUFulfillmentPgm.aspx is a link to the “competencies” for each DAU course. Click on the “Student Course Materials” icon at the bottom middle of the page; this takes you to the DAU Blackboard. Click on the DAU Course number for which you would like to request fulfillment. Once the course information is displayed, click on the “Fulfillment Guide” button of the left side of the screen. Then click on Fulfillment Guide at the bottom of the screen. The course information will be broken up into ‘competencies’ (i.e., the various topics taught in the class). Employees who wish to seek fulfillment of one or more DAU courses must provide “answers” to each competency listed for the course to explain how he/she already knows the topics through on-the-job experience and/or other formal training. Please attach the DD Form 2518 (with only Sections I and II completed), a resume, your ACRB, and any other information that will be helpful. The link to the DD Form 2518 can be found at http://icatalog.dau.mil/DAUFulfillmentPgm.aspx. The Army Implementing Instructions and Fulfillment Application Helpful Hints can be found at the USAASC web site at http://asc.army.mil/web/policies-main/alt-workforce-policy-procedure/ under “Fulfillment Info” (As a note, INDIVIDUALS CANNOT SEEK FULFILLMENT OF A DAU COURSE BASED SOLELY ON TRAINING OR COLLEGE COURSES WHICH ARE NOT ALREADY APPROVED AS DAU EQUIVALENTS. IF WISHING TO USE A TRAINING COURSE OR COLLEGE EDUCATION AS PART OF THE REQUEST, THEY NEED TO MAKE SURE TO SUPPLEMENT THAT INFORMATION WITH ON-THE-JOB EXPERIENCE.). The entire fulfillment package should be scanned as one document and uploaded to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest where it will be forwarded to the appropriate person for processing.
FULF-2 Q: Will I receive Continuous Learning Points (CLPs) for DAU courses for which I was granted fulfillment credit?
FULF-2 A: No. CLPs are only awarded for successful completion of the actual DAU courses. See the Army Continuous Learning Policy at http://asc.army.mil/web/alt-workforce-policy-procedure/. However, you may request CLPs for completion of the program by entering the program as completed in the “Planning” section of your acquisition IDP in CAPPMIS. Submit your IDP to your supervisor for awarding of the CLPs.
FULF-3 Q: I completed the Naval Postgraduate School (NPS) Masters of Acquisition and Contract Management. How do I get credit for the Defense Acquisition University (DAU) courses associated with the degree?
FULF-3 A: Dept of Army will grant fulfillment credit for the DAU courses as identified in DDACM memo at http://asc.army.mil/web/wp-content/uploads/2013/09/NPS-DAU-CON-Fulfillment_4Sep2013.pdf. Graduates may apply for fulfillment by submitting a completed DD Form 2518 (Fulfillment of DoD Mandatory Training Requirement) for each of the courses through a Help Request in CAPPMIS; scan and upload all documents to include the DD Form 2518 and academic transcripts into one document then upload to a Help Request in CAPPMIS at https://rda.altess.army.mil/camp.
FULF-7 Q: I completed the Naval Postgraduate School (NPS)/Air force Institute of Technology (AFIT) Masters of Cost Estimating and Analysis (MCEA). How can I get credit for the Defense Acquisition University (DAU) courses associated with the degree?
FULF-7 A: Dept of Army will grant fulfillment credit for the DAU courses as identified in DDACM memo at http://asc.army.mil/web/wp-content/uploads/2013/01/MCEA-Fulfillment-for-BUS-CE_28Dec2012.pdf. Graduates may apply for fulfillment by submitting a completed DD Form 2518 (Fulfillment of DoD Mandatory Training Requirement) for each of the courses through a Help Request in CAPPMIS; scan and upload all documents to include the DD Form 2518 and academic transcripts into one document then upload to a Help Request in CAPPMIS at https://rda.altess.army.mil/camp.
Individual Development Plan (IDP):
IDP-1 Q: Why do I need an Acquisition IDP?
IDP-1 A: The acquisition IDP is an automated Individual Development Plan. AL&TWF members are required to complete and maintain a five year IDP. Preparation of the IDP is a joint venture between you and your supervisor. The IDP permits you and your supervisor to identify and track career objectives in the areas of education, training and experiential opportunities. The IDP is also the vehicle used to annotate, award, and track Continuous Learning Points (CLPs) in accordance with DOD Continuous Learning Policy. You can access your IDP from https://rda.altess.army.mil/camp.
IDP-2 Q: How do I get started with my automated acquisition IDP (Individual Development Plan)?
IDP-2 A: You may access your IDP at https://rda.altess.army.mil/camp. Once logged in, you must first list your Objectives. The “objectives” button is located on the first page of your IDP. Objectives should reflect overall broad career goals and specific development activities intended to accomplish them. The career goals should identify types of future positions desired, experience and training in other career fields, other education goals such as advanced degrees or a combination of all these. The developmental objectives should be attainable in reasonable time frames and do not have to be purely acquisition related. The rest of the IDP document preparation steps have NO SEQUENCE dependencies.
IDP-3 Q: If I experience problems with my automated acquisition IDP, who can I contact?
IDP-3 A: If you need assistance with the content of your IDP, you should discuss with your supervisor. If you are experiencing problems with the functionality of the IDP, you may submit a help request via CAPPMIS at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest or call the Army Acquisition Support Center Help Desk at (575)678-2247.
IDP-4 Q: How do I update my grade, job title, or any assignment-related information on the front page of my IDP?
IDP-4 A: Neither you nor the ACM can make these changes directly. Twice each month, position data is transferred from the personnel system (DCPDS) into CAPPMIS (which houses both the ACRB and IDP). Depending upon when your position information was changed in DCPDS, it could take up to 30 days for the data transfer to occur.
IDP-5 Q: I noticed that there is an “Add Other Training (free text)” button under the Planning section of my IDP. What is this button used for?
IDP-5 A: Use this category to add all training or experience not found under any other Category selection lists and to request continuous learning points (CLPs) if applicable. You must enter the title of the training, provider, projected start and finish dates, and the number of CLPs requested.
IDP-6 Q: I want to take a DAU course that is not required for my career field. How do I add it to my IDP?
IDP-6 A: Log into CAPPMIS, select the IDP tab, then “Planning”, then click on the “Add DAU Training” button. Under Step 1, conduct a “Search by Title” by typing in the course code (ex. ACQ 101); under Step 2, select the course and click on the “Add Items” button. You must then submit to the supervisor for approval. Once the supervisor approves the training in your IDP, you will be able to apply via AITAS.
IDP-7 Q: How do I add DAU courses to my IDP so that I can pursue a secondary certification?
IDP-7 A: Log into CAPPMIS, select the IDP tab, then “Planning”, then click on the “Add DAU Training” button. Under Step 1, conduct a search by career field and level; under Step 2, select the course(s) and click on the “Add Items” button. After saving each individual course, then submit to your supervisor for approval. Once the supervisor approves the training in your IDP, you will be able to apply via AITAS.
IDP-8 Q: How do I update my supervisor’s email address in my IDP?
IDP-8 A: Only your supervisor can update the supervisor email address by using the CHANGE EMAIL ADDRESS button provided at the CAMP Homepage at https://rda.altess.army.mil/camp.
IDP-9 Q: I have a new supervisor. How do I add him/her to my IDP?
IDP-9 A: You cannot add your new supervisor’s name to your IDP. Please advise your new supervisor to logon to the IDP site from the CAPPMIS Homepage at https://rda.altess.army.mil/camp and add you to the Supervisor’s Module of his/her IDP.
IDP-10 Q: How do I submit my IDP for my Supervisor’s approval?
IDP-10A: After adding all appropriate training in the “Planning” section of the IDP, you must select the block next to the training that you intend to send to your supervisor. Then select the “Submit for Supervisor Approval Button”.
IDP-11 Q: I have just been appointed as a supervisor of acquisition workforce employees; to assist them with their acquisition career management efforts, what do I need to do?
IDP-11 A: You must first identify (“claim”) your acquisition workforce employees in the “Supervisors Module” of the automated Individual Development Plan (IDP). You can access the IDP from CAPPMIS at https://rda.altess.army.mil/camp. Click on CAPPMIS on the navigation bar, click on the IDP tab, click on the “Supervisors” button, and then on the “Add Employee” button. As you add your employees, they will be added to the Main page of your Supervisor module in the IDP. Once your employees have been added, you may review planned or completed training item(s) for your employees.
IDP-12 Q: My supervisor is not a member of the acquisition workforce. How does my supervisor access my IDP?
IDP-12 A: If your supervisor is not a member of the acquisition workforce he/she will need to request an account. To do this, the supervisor must log into https://rda.altess.army.mil/camp, select the “Create New Account” button. The next screen will require the supervisor to enter his/her Social Security Number and date of birth. Next click on Non-acquisition member. If they are not in the CAPPMIS system but need access to perform the supervisor functions for their acquisition workforce employees(s), then click on the URL for the “Non-DACM Addition”. The supervisor will need to complete the form and submit it for addition to the Army Acquisition database.
Miscellaneous Questions (MISC):
MISC-1 Q: What is the definition of Acquisition?
MISC-1 A: Reference the DoD Desk Guide for Acquisition, Technology, and Logistics Workforce Career Management at http://asc.army.mil/docs/dawia/ATL_Workforce_Desk_Guide.pdf dated 10 Jan 2006, Page 11, Paragraph 5A, “Acquisition is the conceptualization, initiation, design, development, test, contracting, production, deployment, logistics support, modification, and disposal of weapons and other systems, supplies, or services (including construction) to satisfy DoD needs, intended for use in or in support of military missions.”
MISC-2 Q: How are positions identified as acquisition workforce positions?
MISC-2 A: Acquisition positions are identified in accordance with Section 1721 of Chapter 87 of title 10 of the United States Code (commonly referred to as DAWIA) and DoD Instruction 5000.66. The process used to identify positions can be found in Chapter 5 of the DoD Desk Guide at http://asc.army.mil/docs/dawia/ATL_Workforce_Desk_Guide.pdf. Acquisition positions are military (active, guard, and reserve) and civilian positions that require the performance of AT&L functions as defined by the AT&L Position Category Descriptions (PCDs). PCDs can be found at http://icatalog.dau.mil/pcds.asp. Acquisition positions do NOT include Wage Grade, Foreign National, or Executive Level positions (normally presidential appointees). All employees who encumber a position which has been designated as acquisition are part of the acquisition workforce. NOTE: “Acquisition, Technology, and Logistics (AT&L) workforce”, Acquisition, Logistics, and Technology (AL&T) workforce” and “acquisition workforce” are terms that are used interchangeably.
MISC-3 Q: I am a new Army Acquisition employee and was told that I must meet specific requirements. Where can I find information to help me get started?
MISC-3 A: Please refer to the “Civilian Steps to Planning Your Acquisition Career” at
MISC-4 Q: What is an APC Code?
MISC-4 A: The Acquisition Position Code (APC) is the functional subset that has been identified for the specific duties of the position. This is the field in which the employee should be certified based on the duties of the position. The career field definitions and certification requirements are at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. Section IX of your ACRB documents your current and past functional acquisition positions by APC codes. The APC code together with your assignment history is how you document the experience necessary to attain certifications. When submitting a certification request the experience must be clearly reflected on your resume. Below are the APC codes recognized by the Dept of Army:
- A: Program Management
- C: Contracting
- D: Industrial/Contract Property Management
- E: Purchasing
- F: Facilities Engineering
- H: Production, Quality and Manufacturing
- I: Science and Technology Manager
- K: Business- Financial Management
- L: Life Cycle Logistics
- P: Business – Cost Estimating
- R: Information Technology
- S: Engineering
- T: Test & Evaluation
PEO/PM Support Managers (PEO):
PEO-1 Q: What are PEO/PM Support Managers and what assistance do they provide?
USAASC PEO/PM Support Managers are responsible for seamless coordination, synchronization and support to the acquisition workforce members and to the PEOs, Direct Reporting Program Managers (DRPM), Defense agencies, and other strategic partners related to Acquisition Force Structure and Manpower issues. Each PEO/PM Support Manager is assigned responsibility for one or more of each of these organizations. PEO/PM Support Manager responsibilities are outlined below:
- Provide analysis and recommendations to the AAE and the PMILDEP on the appropriate level of management and force structure required for acquisition programs including recommendations on establishing, downgrading, reorganizing, renaming, terminating, transferring or transitioning programs.
- Conduct annual Central Selected List position review two fiscal years out. See “What is the Central Select list (CSL) Analysis and Review Process” for details.
- Conduct Military Acquisition Position List reviews. See “What is the Military Acquisition Position List (MAPL) process” for details. Execute policies and communicating real-time information.
- Staff and prepare Charters for all Program Executive Officers (PEOs) and Centrally Selected Project/Product Managers (PMs). See “What is the chartering process “ for details.
- Ensure proper alignment of staffing with the guidance provided by Concept Plans, Schedule 8s, and (TDA) updates.
Proponent and Leader Development (PLD):
PLD-1 Q:What is the Military Acquisition Position List (MAPL) process?
The MAPL is a statutory requirement supported by a process that validates, prioritizes, and then documents military acquisition positions in the Career Acquisition Personnel and Position Management Information System (CAPPMIS) and Total Officer Personnel Management Information System (TOPMIS). The MAPL process requires all PEOs, Direct Reporting Program Managers (DRPMs), major Army commands and Joint/Defense organizations with active duty military acquisition officer authorizations (Functional Area 51) on their respective Table of Distribution and Allowances (TDA) or Modified Tables of Organization and Equipment (MTOE) to review all valid MAPL positions annually, at a minimum, IAW DACM business rules and priorities.
The MAPL Review, which is held annually/periodically, culminates with resourcing decisions made by the DACM/Principal Military Deputy (PMILDEP) to the Army Acquisition Executive (AAE). The Deputy Assistant Secretary for Plans, Programs, and Resources (DASA (PPR)) is the lead for the Review Board with USAASC and Human Resources Command (HRC) Acquisition Management Branch (AMB) personnel also serving on the board.
The MAPL review process begins with the Command POC’s input of changes to existing MAPL, New Start requests, and requests for disestablishment into the MAPL system. Next, Force Structure and Manpower Division (FSMD) analysts review the command’s entries and provide the MAPL Review Board their recommendation. The MAPL Board then reviews all changes, New Starts, and disestablishments before sending their consolidated recommendation forward to the MILDEP. The MILDEP is the final decision authority on all MAPL positions. Once the MAPL is approved by the MILDEP, FSMD creates an Acquisition Structure Message documenting the Board’s decisions and guidance. As soon as the Acquisition Structure Message is signed, it is published within the “Info” section of the MAPL system and Flash Reports are released to all MAPL system users showing the final, approved MAPL. Human Resources Command (HRC)/Acquisition Management Branch (AMB) will use the Acquisition Structure Message and the MAPL Flash Report to update TOPMIS.
PLD-2 Q: What is the Central Select List (CSL) Analysis and Review process?
The CSL Review is conducted annually by the Director of Acquisition Career Management/Principal Military Deputy (DACM/PMilDep) and approved by the Army Acquisition Executive for CSL positions two fiscal years in advance. For example, the CSL positions rotating out in FY08 were reviewed at the CSL review in FY06. During the review, the DACM reviews and makes decisions on revalidating, establishing, disestablishing, downgrading, upgrading or merging CSL PMs and Acquisition Director Key Billets. Other areas of consideration include, but are not limited to, special qualifications and the need for a military officer versus best qualified (military or civilian) slatee. The AAE is the final approval for all actions decided during the CSL review.
Method of Review: Each review cycle begins with all organizations with existing CSL positions scheduled for rotation in the review year or requesting a “new start” position in the review year submitting data/information on the position Currently, the CSL Review uses a Web-based system, the Acquisition Workbook Analysis Readiness Evaluation System (AWARE), for all PEOs, acquisition commands and other directors and program managers to input data regarding their CSL Programs. This database eliminates the use of paper and allows for changes to submissions to be made quickly and easily. Once the organizations complete their actions, the programs are electronically released to USAASC for thorough review and analysis USAASC provides an analysis of the submitted data based on a criteria matrix developed by USAASC and approved by the DACM. During the review each year, a senior-level representative from each organization has the opportunity to defend each existing CSL as well as propose new-start CSL positions for that fiscal year under review. The DACM makes a final recommendation to the AAE position. These decisions are documented in the CSL Memorandum signed by the AAE.
PLD-3 Q: Why can’t I view the Military Acquisition Position List (MAPL)?
The MAPL synchronizes DAWIA (10 U.S. Code § 1722) and the Army’s force management process. The MAPL is a force structure tool and not a list of available positions. The Acquisition Officers official document for available Acquisition positions is the Assignment Preference Sheet (APS). Typically, your Acquisition Management Branch (AMB) Assignment Officer will provide the APS to you 6-9 months before your scheduled move. Based on the Director Acquisition Career Management (DACM) assignment guidance and the incumbents Year and Month Availability (YMAV), the APS lists assignments available for a particular cycle.
Senior Rater Potential Evaluation (SRPE):
SRPE-1 Q: Can an employee grieve an executed SRPE, regardless of venue warranting the SRPE (i.e. during annual mandate, during CSL, etc.)
SRPE-1 A: Yes, bargaining unit employees can grieve any personnel matter if not specifically excluded from the negotiated grievance procedure and this doesn’t appear to fit any of the subject matter exclusions IAW 5 USC 7121(c). Non-union employees may also grieve under the administrative grievance procedure.
SRPE-2 Q: Can an employee decline the completion of a SRPE, as we move to annual mandate?
SRPE-2 A: The employee does not have a role in the completion of SRPE. The SRPE is completed by the employee’s rater and Senior Rater (SR).
SRPE-3 Q: What is a Senior Rater Potential Evaluation (SRPE)?
SRPE-3 A: The SRPE is a tool to evaluate the potential of civilian employees in designated grades/broadbands to perform in positions of increased responsibility for selection into positions in designated senior leadership programs. The SRPE is also a Talent Management tool enabling comparison of civilian grade/broadband structure with the incumbents in those positions.
SRPE-4 Q: What is the actual purpose of the SRPE–only board reviews, or used in conjunction with appraisals?
SRPE-4 A: As per SRPE Policy, dated 10 July 2015, Paragraphs 3a and 3b, the SRPE is not to be used in conjunction with the various performance appraisal systems. One use of the SRPE is s part of the application process for Centralized Selection List (CSL) boards, the competitive development group/army acquisition fellows (CDG/AAF) program, and certain senior service college (SSC) programs. The SRPE is also a Talent Management tool enabling comparison of civilian grade/broadband structure with the incumbents in those positions.
SRPE-5 Q: Can GS-11s request a SRPE?
SRPE-5 A: Yes. The system will allow employees, at all grades, to have a SRPE; at the discretion of the rater and the SR.
SRPE-6 Q: Can SRPEs be used for promotions?
SRPE-6 A: No. The SRPE is a tool to evaluate the potential of civilian employees in designated grades/broadbands to perform in positions of increased responsibility for selection into positions in designated senior leadership programs.
SRPE-7 Q: If a Selecting official, as part of a non-BQ selection process (i.e. promotion to a GS-14/equivalent position) wants to request a copy of an employee’s SRPE during interview process, is this acceptable?
SRPE-7 A: SRPEs are designed to evaluate an employee’s potential, for Army Director Acquisition Career Management (DACM) specified selection boards, for specific leadership positions, and acquisition education/training opportunities.
SRPE-8 Q: Under SRPE Policy, Paragraph 4k, it explains the employee must have reported to the rater and SR for a minimum of 90 days. Under current evaluation systems, raters must be in this role for at least 120 days to be eligible to rate an employee, and the SR has no time limitations. What is the rationale for the 90 days?
SRPE-8 A: The SRPE is not a performance evaluation system. 90 days is the minimum for the rater and SR. This provision has been in effect since the initial roll out of the SRPE in 2001. The first line supervisor has the ability, within the CAPPMIS system, to identify an alternate SR, within the same chain of command, to be the SR providing that he/she is senior in grade/position to the AAW member and has been in that position for 90 days.
SRPE-9 Q: What are the ramifications to the employee or rater if the SPRE is not completed as mandated in this policy?
SRPE-9 A: As the requirement to complete the SPRE is imposed upon the raters and SRs, there is no imposed ramification to the AAW member. The annual SRPE completion compliancy will be reported quarterly to the Army DACM, along with the certification and CLP compliancy reports by Command/PEO. However the employee would miss out on an important feedback regarding their potential and future opportunities.
SRPE-10 Q: Guidance states that the SRPE will be placed in official personnel file? Is this the official personnel file (OPF) with the CPAC?
SRPE-10 A: As per SRPE Policy, dated 10 July 2015, Paragraph 4f, if the AAW wishes to place a copy of the SRPE in their own OPF, they would need to take action and coordinate with their servicing CPAC.
SRPE-11 Q: None of my GS14s or GS13s are bargaining unit employees. Please confirm that this new policy does not go into effect for GS12s until October 2017.
SRPE-11 A: That is correct. Raters are required to include GS-12s, to include BB equivalents, beginning October 2017, assuming all local bargaining unit obligations are met.
SRPE-12 Q: Will the results of this evaluation help determine training and promotion opportunities for acquisition professionals?
SRPE-12 A: An open dialogue among the AAW member, rater and SR is strongly encouraged, and suggested for utilization during the IDP development/update process.
SRPE-13 Q: Under Policy Paragraph 4, can you explain the methodology used in determining the order of the defined phases? Also, why aren’t the GS14s and GS15s phasing in at the same time?
SRPE-13 A: The NH-IVs will be converted to GS equivalency in the SRPE system, using demo conversion rules, step 4, for SRPE implementation purposes. The GS14 equivalents will go in first (as they are the largest population competing for most BQs and talent management opportunities) followed by the GS13 equivalents (the future BQs etc.)….This phased approach ensures the right people enter first, followed by the remaining AAAW, and to ensure the SRs are subject to an overwhelming workload during initial transition.
SRPE-14 Q: Because these are going to be annual evaluations of potential, can the SR potentially change the evaluations of potential determinations of past and current personnel to adjust how they have allocated their evaluation of potential to the 4 rating types?
SRPE-14 A: No. Once the evaluations of potential are deemed final in the system (7 days after completion and submission) they cannot be modified/changed.
SRPE-15 Q: Will current SR SRPEs override prior annual SR SRPEs?
SRPE-15 A: No. All completed/annual SRPEs are stand alone and remain in the system.
SRPE-16 Q: Should we advise SR’s to be careful to not give the Exceptional Potential rating unless they have a real superstar for an employee because this stays with them throughout their career as a SR?
SRPE-16 A: SRs need to be cognizant of the 50% profile rule and ensure they assign their evaluations of potential accordingly.
SRPE-17 Q: As this is an evaluation of potential for civilians, I am surprised that the Senior Executive Service (SES) Executive Core Qualifications (ECQs) are not a part of the evaluation. Is this something that SRs are advised to consider?
SRPE-17 A: During the initial implementation of the SRPE in 2001, SES ECQs were considered. It was determined that in order to mirror the military evaluation report, those competencies would NOT be utilized for the SRPE. However, rater and SR comments relative to the achievement/demonstration of SES ECQs, would speak very loudly about the AAW’s potential for positions of higher grade, requirement, etc., and would not discourage that approach.
SRPE-18 Q: Are individuals typically involved (or recommended to be) in the SRPE process? After implementation, I plan to schedule meetings with my rater and senior rater to discuss my potential. I would imagine the process is time consuming and now the rater/senior rater’s number of evaluations is increasing.
SRPE-18 A: An open dialogue between the AAW member, rater and SR is strongly encouraged, and suggested during the IDP development/update process and prior to completion of the SRPE. While it will take some time, these conversations are imperative to AAW career development. And while initially, the process may be time consuming, once the SRPE becomes a part of civilian’s documentation, it will not seem cumbersome.
SRPE-19 Q: This sounds like a process for identifying acquisition professionals who appear to be candidates for promotion. Is that correct?
SRPE-19 A: The SPRE is a tool to evaluate the potential of civilian employees in designated grades/broadbands to perform in positions of increased responsibility or for selection into positions in designated senior leadership programs. For example, positions subject to the Army Acquisition Corps (AAC) Centralized Selection List (CSL) boards as well as for the Competitive Development Group/Army Acquisition Fellowship (CDG/AFF and the Defense Acquisition University – Senior Service College Fellowship (DAU-SSCF) program boards. It should help identify if you are on-track for the future positions you aspire to, or to identify positions to help you get to where you aspire to be.
SRPE-20 Q: Can an SES be the rater and senior rater for an employee, or is the SES’s supervisor the senior rater? Also, can a senior rater be a non-acquisition employee?
SRPE-20 A: SRPE Policy, dated 10July2015, Paragraph 4m, defines the SR to be the rater/supervisor, of the employee’s rater. Yes, the rater and/or the SR may be designated non-acquisition workforce.
SRPE-21 Q: The SRPE form mentions that an employee may file a reclama. However, the policy does not mention who hears the reclama, or how the responding official responds to the employee’s reclama. Also, if the decision is made to change the potential, who makes the system change and how does this play into the less than 50% mandate?
SRPE-21 A: This provision is a new to the SRPE process, as requested by Army Office of General Counsel (OGC). Essentially, the SRPE remains in the CAMP/CAPPMIS system until such time as the AAW member applies for one of the BQ positions/acquisition leader development opportunities (i.e. CSL Board, CDG/AAF and some SSCs). The SRPE would be submitted by the AAW to the Selection Board, as part of their application process. If the AAW member did not concur with the SRPE that was prepared, he/she would “click” Reclama and upload a Memorandum For Record (MFR) which would indicate his/her non-concurrence, with reason. It would not change the rating/profile of the SR, it would simply enable the board to review disputing comments during their review process.
SRPE-22 Q: The policy mentions that a copy of the SRPE may be placed in the employees’ OPF, but performance appraisals are no longer filed in the OPF. Will a separate file be created to house the SRPE within the OPF?
SRPE-22 A: If the AAW member is not applying for one of the aforementioned opportunities, the SRPE simply remains in the CAMP/CAPPMIS system. If an AAW member, wishes to place a copy of his/her SRPE into their OPF, they would need to print a hard copy and coordinate that transmission with their servicing CPAC. The CAMP/CAPPMIS System, as well as the embedded SRPE application, is stand alone in this regard.
SRPE-23 Q: Phase 1 – for broadband equivalents – what is the rule? Our demo project, says to use the highest grade in the pay band; however, if they are a new GS-13/14 pay band at an equivalent GS-13, step 1, I’m not sure that is fair. Should we use salary or the pay band rules?
SRPE-23 A: Broadband equivalency is based on pay band rules and salary (aka Step 4 Rule), please refer to the SRPE Guidance, dated 10 July 2015, Enclosure.
SRPE-24 Q: Are these ratings correlated with CCAS or other personnel appraisal systems?
SRPE-24 A: No, the SRPE is not related to any performance appraisal system.
SRPE-25 Q: Can the employee receive a copy of the completed SRPE during the 7 day waiting period?
SRPE-25 A: Yes. During the 7 day waiting period, the SR has the option to provide the employee with a copy of the completed SRPE.
SRPE-26 Q: Why does phase 1 only include GS-14 or equiv. and not GS-15s? I assume, but need to validate, -> GS-15s are already at the top of what we can control, to move up they will go to SES boards, etc.?
SRPE-26 A: The purpose of the phased approach to mandate is to ensure that the raters and SRs are not overwhelmed with a new process/procedure applicable to so many all at once. The GS14 population was targeted simply because they are the traditional (not exclusive) applicants for the BQ boards. All others are not prohibited from completing this cycle, regardless of board application intent, they are simply not required unless applying for a BQ board.
SRPE-27 Q: Do we need to gain approval from our individual Unions or is USAASC still working this?
SRPE-27 A: A: Prior to policy signature, national union consultation occurred, and comments were cleared by the USAASC Army DACM Office. The policy and guidance are now effective for all non- bargaining unit AAW employees at the GS12 and above levels (to include bb equivalents). The policy and guidance documents have been provided by the Army G1 Labor Division to the various Civilian Personnel Advisory Centers (CPACs) for coordination with the local unions, enabling the commencement of bargaining unit obligations. Once those individual bargaining unit obligations have been met, those BU employees are then subject to the mandate.
SRPE-28 Q: Who is the SR for matrixed personnel supporting another organization (i.e. Program Executive Offices (PEOs))?
SRPE-28 A: The Parent organization will complete the SRPE on their matrixed acquisition employees. However, the Matrix organization supervisor can provide recommended SPRE comments to the SR of the Parent organization. The IDP Supervisor (Parent organization) will initiate the SRPE request to their Rater (Parent organization) to complete the SRPE. There will have to be some coordination amongst the supervisors from the Parent and Matrix organization.
SRPE-29 Q: If the SR is incorrect, how does the supervisor change the name of the SR to reflect the correct name?
SRPE-29 A: Supervisors can change an employee’s SR when they initiate the SRPE Request in the supervisor’s module of the IDP. Click the “select a different Senior Rater” link to change the SR.
SRPE-30 Q: If a SR is departing in December, and the new SR starts in January, who should complete the SRPE?
SRPE-30 A: When possible, the departing SR should rate early, so the employee is not disadvantaged by not having 90 days under the new SR.
SRPE-31 Q: A group of people require SRPEs, the SR has left and will probably be unwilling/unable to rate the employees. Would they wait for the 90 days to be rated by the new SR, which would make them past the due date or just use another supervisor/rater that works in the organization?
SRPE-31 A: They would wait 90 days.
SRPE-32 Q: Is there a minimum time a rater/senior rater should be in the position in order to rate you? In my personal experience, I have had a few supervisors with less than 90 days on the job, but rating me in CCAS, which I have mixed feelings about. When possible, due to the purpose and longevity of these evaluations, rater/senior raters should be in an individual’s chain of command for 6 months before rating individuals.
SRPE-32 A: 90 days is the minimum for the rater and SR. This policy has been in effect since the initial roll out of the SRPE in 2001. The 1st line supervisor, however, has the ability, within the CAPPMIS system, to identify an alternate senior rater within the same chain of command to be the senior rater providing that he/she is senior in grade/position to the AAW member and has been in that position for 90 days.
SRPE-33 Q: Is the SPRE completed 1 Oct no matter what the employee’s rating cycle is?
SRPE-33 A: Yes. As the SRPE is not tied to the performance appraisal process, the SRPE cycle is fiscal year, for all AAW.
SRPE-34 Q: Will this Oct (FY15) only include GS-14s?
SRPE-34 A: Only non-bargaining unit AAW members at the GS14 level (to include bb equivalents) will be subject to the mandate in October 2015. Bargaining unit AAW members at the GS14 level (to include bb equivalents) will be subject, as local union bargaining obligations are met.
SRPE-35 Q: The date these evaluations are due is unclear. Is the window open 1 Oct – 31 December?
SRPE-35 A: The SRPE mandate commences this FY with the evaluation period ending 30 September. The rater and SR will have a total of 90 days from the end of the FY (1 Oct-31 Dec) to complete the SRPE, otherwise they will be considered delinquent. The annual SRPE submission process will provide email reminders of the 90 day timeline to mandated raters and SRs to ensure compliancy.
SRPE-36 Q: Does the period for the SRPE have to be 1 Oct – 30 Sep or can it be any period in that time longer than 4 months. In other words, does it have to be a 1 year period? And, does it have to be the FY? Our rating cycle runs 1 July – 30 Jun and for the rater’s sake, I would like to marry these up.
SRPE-36 A: The cycle needs to remain fiscal year, and must occur within 90 days. This is to ensure consistency across the acquisition enterprise. There are situations that may arise that allow for deviation (out of cycle) and they can be found in the SRPE Policy, dated 10 July 2015, Paragraph 4j.
SRPE-37 Q: Under the DOD Civilian Acq WF PDP, for phase I, do NH IVs count, since the rules say use the highest grade level, which is a GS-15 equivalent. I would assume all of NH-IVs fall into Phase IV?
SRPE-37 A: The phases are designed/driven by general schedule grades, with GS14s (and their BB equivalents – not the entire broadband) effective October 2015. GS15s (and their BB equivalents) are mandated in Phase IV (Oct 2018). SRPE Policy, dated 10 July 2015, Paragraph 4a1-4.
SRPE-38 Q: When the SR is in the process of completing the SRPE form, there is an entry that states “I currently rate ___ employees in this grade/pay grade”. How is this number computed?
SRPE-38 A: When the SR is ready to finalize his/her SRPE form for an employee, the system will prompt the SR to input the accurate and total number he/she senior rates at the same grade level, to include broadband equivalents.
SRPE-39 Q: Why do some employees, in the IDP module, show “Request a SRPE” and others do not?
SRPE-39 A: Initially, the IDP/SRPE database was set up to show all GS-12s/Equivalents and above as needing a SRPE. However, all AAW members are eligible for a SRPE, if the supervisor so desires. Just click on the words “SRPE Not Required” and it will take you to the same link as if you clicked on “SRPE Required”.
SRPE-40 Q: Do boards have access to the profile of SR’s percentages?
SRPE-40 A: Many indicated they would like to see it printed on the form. The SRPE Software has this capability, if designated as a BQ board requirement. However, the SRPE form has been modified to include the total ratings performed by one SR and of that total how many were given to that particular employee. This is displayed in the lower left hand corner, above the Potential Mass Range.
SRPE-41 Q: An email notification was sent to an employee upon completion of SRPE application, but the employee is unable to review the SRPE in the system. Why?
SRPE-41 A: The system automatically notifies the employee upon completion of a SRPE. At such time, the employees will only be allowed to view the status of the SRPE and not the completed electronic AAC Form 1’s or Profiles. However, 7 days after initial notification of completion, the employee will be able to view the completed SRPE online within their SRPE, Employee Module.
SRPE-42 Q: Will there be a profile reset?
SRPE-42 A: No. There is no profile reset.
SRPE-43 Q: How long does a SRPE stay in CAPPMIS? For example, when a new SRPE is created, is the old one moved to history, or deleted?
SRPE-43 A: SRPES remain in CAPPMIS for an indeterminate amount of time. SRPEs are not deleted.
SRPE-44 Q: Who will be able to access these documents?
SRPE-44 A: Only the AAW member, his/her rater, and his/her SR. If an AAW member elects to apply for a best qualified board or an acquisition leadership opportunity which requires a SRPE, then the AAW member will take action to submit the SRPE or SRPE’s along with the other required documentation involved in the application process and will be seen by board members only.
SRPE-45 Q: Will the system be ready to implement 1 October 2015?
SRPE-45 A: The system is intended to be ready for utilization 17 September 2015, with the new form and training manuals.
SRPE-46 Q: Will employees get a chance to see how they are evaluated under this process?
SRPE-46 A: The SPRE is an automated module within the career acquisition management portal (camp)/career acquisition personnel & position management information system (CAPPMIS) and may be accessed here: https://rda.altess.army.mi/camp. Completed SRPEs may be downloaded, at the employee’s discretion 7 days following completion of the SRPE in the CAPPMIA system.
SRPE-47 Q: Are training sessions being offered?
SRPE-47 A: On or about 17 September 15, the USAASC Army DACM Office will release SRPE user manuals for AAW members, raters and SRs. These are very similar to the manuals that are currently posted in the CAPPMIS/SRPE site and provide detailed instructions on the system utilization, to include screen shots throughout.
SRPE-48 Q: How do we, as a command, quality check the SRPEs?
SRPE-48 A: Each Organization’s Acquisition Point of Contact (OAP) can review the compliancy of their organization, using the SRPE reporting feature within CAPPMIS.
SRPE-49 Q: Once the SRPE is completed by the SR can corrections be made?
SRPE-49 A: Corrections can only be made within the first 7 days following the finalization of the SRPE. Coordination with the SRPE system administration would be required to “unlock” the SRPE for this purpose. Guidance on same, will be included in the SRPE user manuals, which will be posted in the CAPPMIS/SRPE system o/a 17 September.
SRPE-50 Q: Will USAASC/Army DACM Office develop a report in CAPPMIS to assist OAPs with this policy?
SRPE-50 A: The USAASC Army DACM office is developing user manuals to help AAW members, their raters, and their SRs comply with the annual mandate. Additionally, the system will send email blasts to all those required to have a SRPE, along with their rating chain to help manage compliancy, with periodic reminders. Within CAPPMIS – reports – acq specific reports, OAPs can query AAW that are subject to the annual mandate. It is anticipated that each of the aforementioned capabilities will be enabled no later than 17 September 2015.
SRPE-51 Q: I understand about the SPRE user manuals; will face-to-face trainers be available if requested by organizations?
SRPE-51 A: Subject to the availability of resources, requests for face-to-face trainers can be considered. Utilization of desktop sharing capability can also be explored, to help train organizations, if onsite training is not available.
Student Loan Repayment Program (SLRP):
Q1. What do I put for the Organizational Budget Information?
The Organizational Budget information is the POC in your organization’s Resource Management Office; the person responsible for handling salaries in your organization. If you are approved, you will need to read the directions at the bottom of these FAQs for the RM and HR course of action.
Q2. What do I put for the Federal Tax ID?
The Federal Tax ID number can be obtained from your lending institution. This is the tax identification number that is used on all federal tax forms. Look at your 1098 that has the information about the interest paid last year; it will have the number. All lending institutions have one, please don’t let them tell you otherwise.
Q3. What kind of loan documentation is acceptable?
The loan documentation that needs to be provided may be screen shots and printed documents, downloaded from your account website. The information you upload must show your name, account number, outstanding balance, lending institution’s name, and ‘as of’ date.
Q4. Can I enter more than one loan to be repaid?
Yes, you can multiple loans totaling up to $10,000.
Q5. I am currently receiving loan repayment money from my organization (or any other organization) am I still eligible to apply for ASC’s SLRP?
Federal employees, by law, can only receive $10,000 per calendar year towards student loan repayment. As long as you are not receiving $10,000 per calendar year from the other organization, you may apply to USAASC’s SLRP for the difference between $10,000 and what you are currently receiving.
Q6. Can I stop paying on my loan after I am accepted into the program?
No, DO NOT stop your payments on your loan(s). If you default, we will not pay any money towards your loan. Bi-weekly payments will be made by paper check so there may be delays. Please continue to pay as usual unless your lending institution specifically tells you to stop.
Q7. What amount do I put in Line 2 of the Civilian Service Agreement?
The amount of your outstanding loan balance (not to exceed $10,000).
Q8. I was accepted in 2012 and my loan is still being paid on, should I use the amount paid so far to fill in the blanks or should I project everything as if the full amount has been paid?
You should project everything as if the entire amount you were approved for last year has been paid out to your loan. If you are trying to project what you need to request, do so as if the full amount has been paid.do this for each item that asks for amounts owed/received.
Q9. I made a mistake on my application but it’s already submitted, can I change it?
Yes, your application can be opened for you to make revisions; however, it can only be opened 2 times. If you need your application re-opened after you have submitted it you may contact Darrell Whitehurst. You will receive an email when your application has been opened and then you may go in, make the changes, and resubmit it.
Q10. I am a term employee, am I still eligible to apply?
If you are a term employee with AT LEAST 3 more years on your term from the start date of your payments, then yes, you are eligible to apply. If your term is up before that, you cannot apply because there is no guarantee you will complete the 3 year service obligation.
WAIV-1 Q: What types of waivers are available for the Acquisition Workforce?
WAIV-1 A: There are primarily two types of waivers available for members of the Acquisition Workforce, (1) certification position waiver and (2) Critical Acquisition Position/Key Leadership Position (CAP/KLP) waiver.
Certification Position waiver: If an individual is unable to obtain their current position certification requirement within 24 months of occupying their position the organization may submit a DD Form 2905 ( Acquisition, Logistics and Technology (AT&L) Workforce Position Requirements or Tenure Waiver) requesting a waiver. Normally, a waiver is for no more than 12 months to allow an individual to meet position certification requirements. Please refer to the document entitled “Position Requirement Extension Waiver” at http://asc.army.mil/web/wp-content/uploads/2012/12/Position_Requirement_Extension_Waiver_Revised_11_16.pdf for the procedures and signature authority for submission of a waiver.
CAP/KLP waiver: When an individual is tentatively selected to occupy a CAP/KLP they must have Army Acquisition Corps (AAC) membership. If the individual does not have AAC membership either the Civilian Personnel Office or the organization must submit a DD Form 2905 (AT&L Workforce Position Requirements or Tenure Waiver) with supporting documentation requesting a waiver prior to the individual filling the position. Normally, a waiver is for 24 months to allow an individual to meet AAC requirements and access into AAC. Please refer to the document entitled “CAP Waiver Instructions” at http://asc.army.mil/web/wp-content/uploads/2012/12/CAP_Waiver_Instructions_Revised_11_16.pdf for the procedures and signature authority for submission of a CAP/KLP waiver.
WAIV-2 Q: I made a tentative selection to fill a Critical Acquisition Position. However, the selectee is a not a member of the Acquisition Corps. What process do I need to follow to place this selectee into the position?
WAIV-2 A: There’s a two phase process in filling a CAP/KLP position with an individual that has not achieved AAC membership. (1) An AAC application must be reviewed to determine if they meet the AAC membership requirements, please refer to the document entitled “AAC Membership tentative select” http://asc.army.mil/web/wp-content/uploads/2012/06/AAC-Membership-Request-Tentative-Select.pdf for the appropriate procedures. (2) If the individual is denied AAC membership, please refer to document entitled “CAP Waiver Instructions” at http://asc.army.mil/web/wp-content/uploads/2012/12/CAP_Waiver_Instructions_Revised_11_16.pdf for procedures for submission and signature authority. The tentative selectee shall not be placed into the position until Acquisition Corps membership is achieved or the waiver is approved.
WAIV-3 Q: One of my employees has failed to meet their position certification requirement within the grace period. Is it possible to request for an extension?
WAIV-3 A: If you believe the individuals failure to meet the certification requirements is due to circumstances beyond their control you can request a waiver. You can submit a DD Form 2905 (Acquisition, Logistics and Technology (AT&L) Workforce Position Requirements or Tenure Waiver) application for the individual through the Workforce Management Inquiry (WMI) in the CAPPMIS database. Please refer to the document entitled “Position Requirement Extension Waiver” at http://asc.army.mil/web/wp-content/uploads/2012/12/Position_Requirement_Extension_Waiver_Revised_11_16.pdf for procedures for submission/signature authority. Waivers will not be processed prior to 90 days of expiration of the allotted grace period (normally 24 months).
WAIV-4 Q: I will not be able to obtain certification by the end of the grace period. How can I submit for an extension?
WAIV-4 A: You cannot request a extension waiver, but your organization can submit a position waiver on your behalf provided there is a valid reason. Normally, the waiver is no more than 12 months to allow you additional time to meet your current position certification requirement. Please refer to the document entitled “Position Requirement Extension Waiver” at http://asc.army.mil/web/wp-content/uploads/2012/12/Position_Requirement_Extension_Waiver_Revised_11_16.pdf for the procedures and signature authority for submission of a waiver.