Frequently Asked Question Topics

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Army Acquisition Corps (AAC) Membership and AAC Management System:

Automated Army Acquisition Corps Management System to replace the manual process for the acquisition workforce. Provides the capability to allow Workforce members to apply for Corps membership and permits the designated regional reviewers the ability to review applications online. If you are already an Acquisition Corps Member then you will have the ability to print a hard copy of your Acquisition Corps Membership certificates under the “Print Certificate” link of this tab. You will only see this tab if you are eligible to apply and have received Corps Member status.

AAC-1 Q: What is a Critical Acquisition Position (CAP)?

 

AAC-1 A: Critical Acquisition Positions (CAPs) are a subset of AT&L positions specifically designated by the Component Acquisition Executive (CAE) in accordance with DAWIA, implementing regulation, and based on the criticality of that position to the acquisition program, effort, or function it supports. The Army Acquisition Executive (AAE) has mandated that the following Army acquisition positions be designated as CAP positions:

  • a) all Army Acquisition Senior Executive Service positions,
  • b) all Army Acquisition Centrally Selected List positions,
  • c) Deputy Project Managers, Deputy Product Managers, Project Directors, Deputy Project Directors, Product Directors, and Deputy Product Directors,
  • d) all Officers O-5 and above,
  • e) all SUPERVISORY Army Acquisition civilians in grades GS-14 and 15 (or Broadband/Pay band equivalents).
AAC-2 Q: What is a Key Leadership Position (KLP)?

 

AAC 2 A: Key Leadership Positions (KLPs) are a subset of CAPs designated by the Component Acquisition Executive (CAE) based on the critical nature of the acquisition program or effort involved and the criticality of that position to the success of that program or effort. These positions represent a significant level of responsibility and authority and warrant special management attention to qualification and tenure requirements. KLPs are designated by the Army Acquisition Executive (AAE) and approved by the USD(AT&L). The following positions are designated as KLPs:

  • a) Program Executive Officers,
  • b) Program and Deputy Managers for MDAPs and MAISs (ACAT I/IA Programs),
  • c) Deputy Program Managers for MDAPs and MAISs (ACAT I/IA Programs) and
  • d) Program Managers of significant non-major defense acquisition program (ACAT II/IA Programs).
AAC-3 Q: What is the Army Acquisition Corps (AAC)?

AAC-3 A: The AAC is a subset of the Army AL&T workforce, and is comprised of accessed civilian and military personnel in the grades of Major and GS-13 or Broadband/NSPS equivalent and above. AAC Membership is mandatory for all workforce members who occupy Critical Acquisition Positions (CAPs) or Key Leadership Positions (KLPs). A NCO can become a member. They must be an E8/MSG, Level II Certified in Contracting, with at least 4 years experience

AAC-4 Q: Who can apply for Army Acquisition Corps (AAC) membership?

AAC-4 A: The applicant must either

  1. Occupy a designated Department of the Army (DA) AL&T position at the GS-13 grade level or above (or comparable pay band) or
  2. Have been tentatively selected for a DA Critical Acquisition Position (CAP).

A NCO can become a member. They must be an E8/MSG, Level II Certified in Contracting, with at least 4 years experience.

AAC-5 Q: How do I apply for Army Acquisition Corps (AAC) membership?

AAC-5 A: To apply for Army Acquisition Corps membership, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select AAC MS (Army Acquisition Corps Management System). If needed, please see the AAC MS documents housed within this portal for submission instructions. The membership requirements can be found in Appendix D of the DoD Desk Guide at http://asc.army.mil/docs/dawia/ATL_Workforce_Desk_Guide.pdf.

AAC-6 Q: As a non-acquisition workforce employee can I apply for AAC membership?

AAC-6 A: You cannot apply as a non-acquisition employee for AAC membership. If you have been tentatively selected for a Critical Acquisition Position (CAP) the servicing Civilian Personnel Office or selecting organization must submit a request for AAC membership via a Help Request ticket in CAMP.

AAC-7 Q: How can I obtain a copy of my AAC membership documents?

AAC-7 A: You can print a copy of your AAC membership documents in CAPPMIS at https://rda.altess.army.mil/camp/, click on “AAC MS” and then click on “Print Certificate”. From this point you can print the AAC Membership Acceptance Letter, DD Form 2587, and the Membership Certificate.

AAC-8 Q: I no longer work for Department of the Army and would like to obtain a copy of my Corps Membership documents, what is the process?

AAC-8 A: Please generate a Help Request in CAMP at https://rda.altess.army.mil/camp/ to request a copy of the AAC documents and be sure to provide a government email address so the documents can be forwarded to you. If you don’t have a government email address, please provide your mailing address.

AAC-9 Q: I received Acquisition Corps membership from another DoD Agency. How can I get it added to my ACRB?

AAC-9 A: Please scan and upload a copy of your Corps membership document to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest.


Acquisition Career Record Brief (ACRB):

ACRB is a one-page display of pertinent acquisition information. The ACRB is primarily designed for civilian members of Army Acquisition, Logistics and Technology (AL&T) Workforce. It contains your personal, position, assignment, training, education, awards and certification information. The ACRB Edits module allows Army civilians the ability to edit certain sections of their ACRB. Army Acquisition Reserve (AR) and National Guard Bureau (NGB) workforce members utilize the ACRB to reflect their acquisition qualification. Active Army Acquisition Officers official record is the Officer Record Brief (ORB).

ACRB-1 Q: What is an ACRB?

ACRB-1 A: The Acquisition Career Record Brief (ACRB) is a one-page display of your pertinent acquisition information. It contains your personal, position, assignment, training, education, awards and certification information. The ACRB is primarily designed for civilian members of Army Acquisition, Logistics and Technology (AL&T) Workforce. Army Reserve (AR) and National Guard Bureau (NGB) Acquisition workforce members utilize the ACRB to reflect their acquisition qualification. Active Army Acquisition Officers official record is the Officer Record Brief (ORB).

ACRB-2 Q: Why is the ACRB important?

ACRB-2 A: Your ACRB is a tool to help manage your career and should be updated periodically as needed. It is also an essential part of the application package for Army Acquisition selection boards or processes such as:

  • Competitive Development Group/Army Acquisition Fellowship (CDG/AAF)
  • Civilian Project/Product Manager (PM)
  • Best Qualified (BQ)
  • Acquisition Education, Training, & Experience (AETE)
  • Acquisition Tuition Assistance Program (ATAP)
  • Army Acquisition Corps (AAC) Accession
  • Acquisition Career Field Certification
ACRB-3 Q: Where does the data come from to populate my ACRB?

ACRB-3 A: The ACRB data comes from many sources:

  • Twice monthly input files provided by Defense Civilian Personnel Data System (DCPDS) for the civilian acquisition workforce.
  • Monthly input files provided by the Total Officer Personnel Management Information System (TOPMIS) for the NGB and the AR Acquisition workforce.
  • Web-based Individual Development Plan/Continuous Learning System (IDP/CL)
  • Updates posted by individual Acquisition Workforce Civilians.
  • Updates posted by Acquisition Career Managers (ACMs) and Army Reserve members.
  • ATRRS (Army Training Requirements & Resources System) weekly update of completed training.
ACRB-4 Q: How can I access my ACRB?

ACRB-4 A: The ACRB is available to AL&T Workforce Civilians at https://rda.altess.army.mil/camp/. The first time you access your ACRB on the Career Acquisition Management Portal (CAMP)/ Career Acquisition Personnel and Position Management Information System (CAPPMIS) website, you will be prompted to create a New Account. If you have forgotten your login information then click on “Forgot User Name/Password” button on the CAMP or CAPPMIS Homepage. Please note, for new AL&T Workforce members, it may take up to 30 days from your effective start date for your data to appear in the CAPPMIS system. If 30 days after your effective start date you are still not able to access your ACRB, please contact your supervisor; your supervisor must ensure that your position has been coded as acquisition in the personnel system (DCPDS).

If CAPPMIS does not recognize your SSN, Assuming that your position has been coded as acquisition in the personnel system, your data will be transferred from the personnel system (DCPDS) into CAPPMIS. This data transfer occurs twice each month. It may take up to 30 days from your effective start date for your data to appear in the CAPPMIS system. If 30 days after your effective start date you are still not able to access CAMP, please contact your supervisor; your supervisor must ensure that your position has been coded as acquisition in the personnel system (DCPDS).

ACRB-5 Q: If any information on my ACRB is incomplete or incorrect, how do I correct it?

ACRB-5 A: Employees have access to edit some sections of their ACRB. To make these corrections yourself, you may log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab.

The information included in the ACRB instructions shows the data source for each section. For those sections for which you cannot edit yourself, please generate a Help Request ticket in CAPPMIS for assistance.

ACRB-6 Q: How can I get the Acquisition Position Category (APC)/Acquisition Career Field (ACF) changed on my ACRB?

ACRB-6 A: Section I (Current Position Data) of your ACRB reflects the career field and level required of your position. If you feel that your Acquisition coding is incorrect, please discuss with your supervisor. Your administrative personnel (ex.,G-1, HR) can make the change at the “Manager” tab within CPOL. Once in the Employee Data section, the change is made in the “Acquisition Update Tool”. If the change was successful, the word “Pending” will appear in the Status column beside the field that was changed. It will take 24-48 hours before the change becomes effective in DCPDS. Once the change is made in DCPDS, your new career field/category will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.

ACRB-7 Q: How can I get the Acquisition Certification Level changed on my ACRB?

ACRB-7 A: Section I (Current Position Data) of your ACRB reflects the career field and level required of your position. If you feel that your Acquisition coding is incorrect, please discuss with your supervisor. Your administrative personnel (ex., G-1, HR) can make the change at the “Manager” tab within CPOL. Once in the Employee Data section, the change is made in the “Acquisition Update Tool”. If the change was successful, the word “Pending” will appear in the Status column beside the field that was changed. It will take 24-48 hours before the change becomes effective in DCPDS. Once the change is made in DCPDS, your new level will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.

ACRB-8 Q: According to Section III of my ACRB, my Workforce Status shows Non-acquisition. How do I get my status changed to Acquisition?

ACRB-8 A: The workforce status is shown in two sections of the ACRB (Section I and Section III). You must contact your supervisor to request a change. If your supervisor/command determines that your position should be coded as acquisition, then your supervisor must contact the Civilian Personnel Advisory Center (CPAC); only the CPAC can add the acquisition coding to a position. The CPAC must code the Acquisition Data Fields of “Career Level”, “Critical Position”, and “Career Category” in the DCPDS Position Build located under “Acquisition Program Information.” NOTE: Once the change is made in DCPDS, the information will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.

ACRB-9 Q: The “date entered present position” on my ACRB is incorrect. How can I get it changed?

ACRB-9 A: This date is shown in two sections of the ACRB (Section III and Section IX). To correct this date, log into CAMP at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on the Assignment History title and correct the “Start Date” of the first line in the Assignment History Section. If there is more than one entry in the Assignment History Section, then you must correct the “End Date” of the second line before correcting the “Start Date” of the current line. In other words, there can be no overlapping dates. ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab if needed.

ACRB-10 Q: How can I change my phone number on my ACRB?

ACRB-10 A: Log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on Section IV –Personal, edit the phone number and save.

ACRB-11 Q: How can I change my email address on my ACRB?

ACRB-11 A: Log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Click on Section IV –Personal, edit the email address and save.

ACRB-12 Q: How can I change my name on my ACRB?

ACRB-12 A: To change your name, you must contact your local Civilian Personnel Advisory Center (CPAC) for guidance. Your name on your ACRB is the same as in your official personnel records as shown in the Personnel Database (DCPDS). If a name change is processed through an official personnel action, then it will be transferred to your CAPPMIS record during the twice monthly data transfer from DCPDS to CAPPMIS.

ACRB-13 Q: How can I change my mailing address on my ACRB?

ACRB-13 A: To change your address please go to the Defense Finance and Accounting System website at https://mypay.dfas.mil/mypay.aspx and follow the instructions. The myPay module is located on the CPOL site, under the “Employee” tab. Corrections posted to myPay will be reflected on the ACRB within 30-45 days.

ACRB-14 Q: How can I update the security information on my ACRB (Section II)?

ACRB-14 A: This data is pulled from the personnel database (DCPDS) and transferred from DCPDS into CAPPMIS during our twice monthly data build. Please contact your Civilian Personnel Advisory Center (CPAC) to ensure that the most current information is entered into DCPDS.

ACRB-15 Q: How does the degree information on my ACRB (Section VII-Education) get updated?

ACRB-15 A: The education information on your ACRB is updated based on information shown in your record in the Defense Civilian Personnel Data System (DCPDS). To view/correct the education information that is shown in your DCPDS record, go to the MyBiz link at the DCPDS Portal at https://compo.dcpds.cpms.osd.mil/. Once in the portal, click on “Army region”, then click on “My Biz”, then go to “My Information”, “Personal” and then the “View/Make Education Changes” button. Once the information is corrected in DCPDS, then it will be transferred to your ACRB during our next data transfer which occurs twice monthly.

If you need your degree information to be updated immediately, then you may scan and upload a copy of your diploma/transcript to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. Please ensure the institution, type of degree/discipline, and the year degree conferred are visible on the diploma/transcript. Your ACRB will then be updated by an Acquisition Career Manager. However keep in mind that if the information is incorrect in DCPDS, the incorrect data will transfer to your ACRB during the next data transfer cycle.

ACRB-16 Q: I am working towards a degree; how can I have that reflected on my ACRB.

ACRB-16 A: Only awarded degrees can be added to the Education section of the ACRB. Upon completion of the degree program, suggest that you add your degree to your Personnel records in Defense Civilian Personnel Data System (DCPDS). The education information on your ACRB is updated based on information shown in your record in the DCPDS. To add your degree, go to the MyBiz link at the DCPDS Portal at https://compo.dcpds.cpms.osd.mil/. Once in the portal, click on “Army Region”, then click on “My Biz”, then go to “My Information”, “Personal” and then the “View/Make Education Changes” button. Once the information is corrected in DCPDS, then it will be transferred to your ACRB during our next data transfer which occurs twice monthly.

ACRB-17 Q: Why is my promotion/reassignment not showing on my ACRB?

ACRB-17 A: Civilian Personnel Actions are first entered into the Defense Civilian Personnel Data System (DCPDS). Twice monthly a DCPDS data file (reflecting personnel changes) is loaded into CAMP. Therefore, depending upon the timing of when the Personnel action was processed and the date of the data file transfer, your new position information could take up to 3 weeks to appear in your ACRB.

ACRB-18 Q: How do I add my previous experience to my ACRB (Section IX – Assignment History)?

ACRB-18 A: To add previous experience to your ACRB, log into CAPPMIS at https://rda.altess.army.mil/camp/, click on CAPPMIS on the navigation bar, click on the ACRB tab, and then the “Edit ACRB” tab. Once in the ACRB Edit, click on the “Assignment History” block and add each position individually. If your previous positions were acquisition related, then make sure that you identify the “Acquisition Position Category” in the appropriate block when editing. Your total months of Acquisition Experience (Section III) are calculated based on the Months Experience column in the Assignment History (Section IX). It includes all of your Acquisition-related work experience where an APC code is assigned in the APC column. If needed, ACRB Instructions and an ACRB Video Tutorial are also available at the ACRB tab.

ACRB-19 Q: The information in the top line of my Assignment History (Section IX) on my ACRB is incorrect. How do I fix it?

ACRB-19 A: The first line in this section depicts your current position. This data is pulled from the Defense Civilian Personnel Data System (DCPDS). Since this is your official position of record, you may only update the “Start Date” and the “Location”. All other fields on this line are not editable.

ACRB-20 Q: I just completed a DAU course; when will it show up on my ACRB?

ACRB-20 A: The course will not show up on the ACRB/IDP immediately. First the student must be shown as “graduated” in the DAU system (this is normally done within a day or two but could take up to 10 days after the class is completed). DAU information feeds into the Army Training Requirements and Resources System (ATRRS) database. CAPPMIS database administrators pull a data file from ATRRS and update CAPPMIS every Tuesday with course completions. Your completed DAU courses will automatically be added to Section VI of your ACRB and to your IDP History; the associated Continuous Learning Points (CLPs) will also be automatically added to your ACRB and IDP. So depending on when you completed the class, it could take one to two weeks before the class and CLPs show up on your ACRB.

You can view your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp to verify that your course has been added to your DAU record.

ACRB-21 Q: How do I add Non-DAU courses/training to my ACRB?

ACRB-21 A: In order to receive Continuous Learning Points and/or to add the courses to your ACRB, you will first need to add them under the “Other Training” section of your IDP.

  1. Log into CAMP at https://rda.altess.army.mil/camp/
  2. Click on CAPPMIS on the navigation bar
  3. Click on the “IDP” tab
  4. Click on “IDP Documents” and then “IDP How to Guide for Employees”

Once your supervisor has awarded the CLPs, the points will be totaled and shown on the front page of your IDP and in Section X of your ACRB. If you also want the training to be listed in Section VI (Acq/Leader Training) of your ACRB, log into CAPPMIS, click on the “ACRB” tab and then on “Edit ACRB”. Then click on Section VI – Acq/Leader Training, click on the check box next to the course you want to be displayed on the ACRB, and then click the “Save” button. To remove a course from the ACRB, uncheck the check box and click the “Save” button. Repeat this process, until you have all completed courses you want listed on your ACRB.

NOTE: Section VI – Acq/Leader Training is to reflect ONLY acquisition, leadership or management courses. Annual mandatory non-acquisition related courses such as SHARP, Info Assurance, Suicide training, etc. should not be shown in this section.

ACRB-22 Q: Why is my certification not showing on my ACRB when I already completed the DAU training?

ACRB-22 A: Certification is not automatically granted. To apply for certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. Once certification is approved, it will be displayed in Section X (Certifications/Licenses).

ACRB-23 Q: I achieved several levels of certification, so why are they not showing in Section X of my ACRB?

ACRB-23 A: All levels of certifications granted in each career field are listed in the CAPPMIS database; however only the highest level achieved in each career field will display on the printed ACRB.

ACRB-24 Q: I was recently assigned to an Army acquisition position. Prior to this assignment, I completed DAU courses. How do I add these courses to my ACRB?

ACRB-24 A: First you must obtain a copy of your DAU Transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp; after logging in, click on the “View Unofficial Transcript” button, and then the “View/Print DAU Transcript in PDF Format” button. Scan and upload a copy of this DAU Transcript to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest.

ACRB-25 Q: Why can’t I access the ACRB as a military member?

ACRB-25 A: Military personnel’s official document of record is the ORB/ERB and therefore you don’t have access to the ACRB. Military CAPPMIS accounts are generally reserved for Acquisition officers and NCO in the Acquisition branch and/or career field 51. Army Reserve personnel who are also DoD civilian employees will have two separate records, indicated with an “X” for the military record.


Career Acquisition Management Portal (CAMP):

CAMP is the portal that houses CAPPMIS, the Career Acquisition Personnel & Position Management Information System. CAPPMIS houses the software applications used for Army Acquisition Career Management. It includes the Acquisition Career Record Brief (ACRB), Individual Development Plan (IDP), Army Acquisition Professional Development System (AAPDS), Certification Management System (CMS), and Senior Rater Potential Evaluation (SRPE). CAMP (Career Acquisition Management Portal) is the Portal used for logging into CAPPMIS.

CAMP-1 Q:  What is CAPPMIS?

CAMP-1 A:  CAPPMIS is the Career Acquisition Personnel & Position Management Information System.  CAPPMIS houses the software applications used for Army Acquisition Career Management.   It includes the Acquisition Career Record Brief (ACRB), Individual Development Plan (IDP), Army Acquisition Professional Development System (AAPDS), Certification Management System (CMS), and Senior Rater Potential Evaluation (SRPE).  CAMP (Career Acquisition Management Portal) is the Portal used for logging into CAPPMIS.

CAMP-2 Q: I am a Department of Army Non-Acquisition CIVILIAN employee how do I obtain a CAMP account?

CAMP-2 A: Non-Acquisition Civilian employees are not added to CAMP unless requesting DAWIA certification. Once all DAU training required of a specific career field has been completed, then you may be added to CAMP by submitting a help request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. Scan and upload a copy of your latest SF-50.

CAMP-3 Q: I am a Non-acquisition supervisor (Civilian or Military) and require access to CAMP in order to approve IDPs/SRPE for my acquisition employees. How do I request a CAMP account?

CAMP-3 A: Please complete and submit the “Non-DACM Request” form at https://rda.altess.army.mil/camp/index.cfm?fuseaction=gateway.nonDacmForm. The application will require that you identify your employees. Please allow up to two weeks for your account to be established.

CAMP-4 Q: I am trying to add my new employee to my Supervisor module within CAMP, but my employee’s information cannot be found. What could be the problem?

CAMP-4 A: Assuming that the employee’s position has been coded as acquisition in the personnel system (DCPDS), their data will be transferred from DCPDS into CAPPMIS. This data transfer occurs twice each month.  It may take up to 30 days from the employee’s effective start date for the data to appear in the CAPPMIS system. If 30 days has elapsed, then you must contact your Civilian Personnel Advisory Center (CPAC); only the CPAC can add the acquisition coding to a position. The CPAC must add the Acquisition Data Fields of “Career Level”, “Critical Position”, and “Career Category” into the DCPDS Position Build located under “Acquisition Program Information.” NOTE: Once the change is made in DCPDS, the information will be updated in CAPPMIS during the twice monthly data transfer between DCPDS and CAPPMIS.

CAMP-5 Q:  The CAMP system does not recognize my SSN?  What do I do?

CAMP-5 A:  Assuming that your position has been coded as acquisition in the personnel system, your data will be transferred from the personnel system (DCPDS) into CAPPMIS.  This data transfer occurs twice each month.  It may take up to 30 days from your effective start date for your data to appear in the CAPPMIS system. If 30 days after your effective start date you are still not able to access CAMP, please contact your supervisor; your supervisor must ensure that your position has been coded as acquisition in the personnel system (DCPDS).

CAMP-6 Q: When I try to log into CAMP, the system is no longer recognizing my CAC. What should I do?

CAMP-6 A: Recommend re-associating your CAC to your CAMP account at https://rda.altess.army.mil/camp/ by clicking the “Login using CAC” button, then selecting the “I do have a CAMP account” option. Once you enter your full SSN, the CAC credentials should be permanently associated to the account. If the problem persists please send a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. In the Help Request, provide a detailed explanation of the problems you are experiencing so that your inquiry can be elevated to the CAMP Administrator.

CAMP-7 Q: I received an error message when trying to access CAMP regarding untrusted SSL server certificate issues?

CAMP-7 A: Suggest you contact your local network support team.

CAMP-8 Q: My screen “flickers” when attempting to create a new CAMP account.

CAMP-8 A: Log completely out of CAMP and then login again. This time be sure to click “Create New Account” and then validate your CAC. Note that your browser may flicker or display a white page during CAC authentication. This is normal.

CAMP-9 Q: How does TED communicate with CAPPMIS?

CAMP-9 A: TED downloads information to your CAPPMIS IDP.

a. IDP Planning. All TED class requests and supervisor approvals download to your CAPPMIS IDP planning module.

b. IDP History. TED class completions (history) and CLPs download to your CAPPMIS IDP history module. Be sure to inform your TED administrator when you complete DAU classes, so that they can update your DAU class completion in TED.

c. Goals/IDP. Your TED short term and long terms goals will download to your CAPPMIS IDP goals area when you update them in TED.

Important facts to remember.

  • TED downloads information instantly to CAPPMIS. CAPPMIS does NOT download any data to TED. For example, when you achieve a career field certification, you should contact your training coordinator to update your account and update your certifications under the Degrees/Certifications tab.
  • Occasionally, TED records do not post properly to CAPPMIS (usually when either or both systems is down at the time of the record update, but sometimes because your TED account may not be linked to CAPPMIS).

If this occurs, notify your TED administrator or the AMC TED team at
usarmy.detroit.tacom.mbx.ted@mail.mil and request their assistance.


Certification (CERT):

Automated certification management system to replace the manual certification process for the acquisition workforce. Provides the capability to allow Workforce member to apply for a Defense Acquisition Workforce Improvement Act (DAWIA) certification and permit the designated certifying officials the ability to review applications online. It also provides Supervisors the ability to better manage their employee’s certification compliance.

CERT-1 Q: Where can I find the current listing of acquisition certification standards?

CERT-1 A: The defense acquisition certification standards are posted and maintained on the DAU interactive catalog at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. Each of the Acquisition Career Fields (ACFs) has a unique combination of education, training and experience standards which must be met to achieve Level I, II or III acquisition certification in the respective specific ACF. These standards are reviewed by the functional communities, DAU and the service Director of Acquisition Career Management (DACM) offices throughout the year. Changes to the standards are generally inserted at the beginning of the new fiscal year, although there are exceptions to this schedule.  DAU course descriptions, course prerequisites, and other pertinent information such as equivalent courses, predecessor courses, and career field descriptions are also found in the interactive DAU Catalog at http://icatalog.dau.mil/.

CERT-2 Q: I am a Department of Army Civilian Acquisition employee. How do I apply for DAWIA certification?

CERT-2 A: To apply for acquisition certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. NOTE: You will be required to submit a resume with your application. Please ensure that Section IX (Assignment History) of your ACRB is updated to reflect the positions as shown on your resume.

CERT-3 Q: I am a Department of Army Military Acquisition member. How do I apply for DAWIA certification?

CERT-3 A: To apply for acquisition certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. NOTE: You will be required to submit a resume with your application. Please ensure that Section IX (Assignment History) of your ACRB is updated to reflect the positions as shown on your resume.

CERT-4 Q: I am a Department of Army Civilian but not in an acquisition position. How do I apply for DAWIA certification?

CERT-4 A: To apply for acquisition certification, please submit electronically through the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select CMS (Certification Management System). If needed, please see the CMS documents housed within this portal for submission instructions. NOTE: You will be required to submit a resume with your application. Please ensure that Section IX (Assignment History) of your ACRB is updated to reflect the positions as shown on your resume. If you do not have a CAPPMIS account, please scan and upload your latest SF50.

CERT-5 Q: I am a Department of Army Military member, but not in an Acquisition billet. How do I apply for DAWIA certification?

CERT-5 A: As an Active Duty military member, you are not eligible to receive certification unless you are currently assigned to an acquisition position. Please see first Q&A at http://icatalog.dau.mil/onlinecatalog/faq_catalog.asp.

CERT-6 Q: I am required to be certified at Level III for my position. Must I first obtain certification at Level I and II?

CERT-6 A: NO. You only need to obtain Level III certification. However, keep in mind that many of the courses required for the level III certification require completion of level I and II prerequisite courses. You must complete the prerequisite courses but you are not required to actually obtain the certification at the lower levels. The certification requirements and the prerequisites for each course can be found in the DAU Interactive Catalog at http://icatalog.dau.mil/.

CERT-7 Q: Why doesn’t the system allow me to apply for a certification outside of my career field?

CERT-7 A: Please refer to Paragraph 4c of the Dept of Army Certification Policy and Procedures at http://asc.army.mil/docs/policy/acq_career_field_cert.pdf. You must obtain certification in the career field and level required of your position before applying for additional career field certifications. The field and level required of your position can be found in Section I (Current Position Data) of your ACRB.

CERT-8 Q: Is it possible to use education towards acquisition experience when trying to obtain certification?

CERT-8 A: Yes. Paragraph 4h of the Dept of Army Certification Policy and Procedures at http://asc.army.mil/docs/policy/acq_career_field_cert.pdf states that “Up to 12 months of training or education in the individual’s primary acquisition career field may be counted towards meeting the experience standard for certification”.

CERT-9 Q: How can I add my FAC/FAI acquisition certification to my ACRB?

CERT-9 A: Federal Acquisition Certification (FAC) issued by a non-DoD Federal Agency is not recognized by the Department of Defense. Certification is reciprocal only among the DoD Components. However, each individual course that was completed and used for the FAC certification may be equivalent to courses currently required for DAWIA certification. Therefore, you may submit a help request via CAPPMIS at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest and scan and upload your training certificates (to include any DAU courses). Your courses will be evaluated and any equivalent courses will be added to your CAPPMIS record. If you have completed all of the current DAWIA certification requirements as shown at http://icatalog.dau.mil/, then you must apply for Department of Army certification.

CERT-10 Q: If I am denied certification by a certifying official, do I have any recourse?

CERT-10 A: Yes. The certification process allows an applicant who is denied certification by a certifying official to appeal the decision within 30 calendar days from the denial date.  The appeal process is automated through the Certification Management System.

CERT-11 Q: I was denied certification; I was told that because I already have a certification in another career field, I could not use the same experience to obtain this certification. Where is this policy written?

CERT-11 A: Please refer to the Dept of Army Certification Policy and Procedures at http://asc.army.mil/docs/policy/acq_career_field_cert.pdf. Paragraph 4i(1) of this policy states “the same months of specialized experience used to obtain certification in one ACF, may not be applied to meet the specialized experience of an additional ACF.”


Individual Development Plan (IDP):

The acquisition workforce member’s vehicle to plan, coordinate and manage their continuing education and training over a five-year period. It serves as the primary communication method to allow employees to discuss, plan and gain approval from supervisors for their continuing training and education plans.

IDP-1 Q:  Why do I need an Acquisition IDP?

IDP-1 A:  The acquisition IDP is an automated Individual Development Plan.  AL&TWF members are required to complete and maintain a five year IDP.  Preparation of the IDP is a joint venture between you and your supervisor.  The IDP permits you and your supervisor to identify and track career objectives in the areas of education, training and experiential opportunities.  The IDP is also the vehicle used to annotate, award, and track Continuous Learning Points (CLPs) in accordance with DOD Continuous Learning Policy.  You can access your IDP from https://rda.altess.army.mil/camp.

IDP-2 Q:  How do I get started with my automated acquisition IDP (Individual Development Plan)?

IDP-2 A:  You may access your IDP at https://rda.altess.army.mil/camp.  Once logged in, you must first list your Objectives.  The “objectives” button is located on the first page of your IDP.  Objectives should reflect overall broad career goals and specific development activities intended to accomplish them. The career goals should identify types of future positions desired, experience and training in other career fields, other education goals such as advanced degrees or a combination of all these. The developmental objectives should be attainable in reasonable time frames and do not have to be purely acquisition related. The rest of the IDP document preparation steps have NO SEQUENCE dependencies.

IDP-3 Q:  If I experience problems with my automated acquisition IDP, who can I contact?

IDP-3 A:  If you need assistance with the content of your IDP, you should discuss with your supervisor. If you are experiencing problems with the functionality of the IDP, you may submit a help request via CAPPMIS at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest or call the Army Acquisition Support Center Help Desk at (575)678-2247.

IDP-4 Q:  How do I update my grade, job title, or any assignment-related information on the front page of my IDP?

IDP-4 A:  Neither you nor the ACM can make these changes directly.  Twice each month, position data is transferred from the personnel system (DCPDS) into CAPPMIS (which houses both the ACRB and IDP).  Depending upon when your position information was changed in DCPDS, it could take up to 30 days for the data transfer to occur.

IDP-5 Q:  I noticed that there is an “Add Other Training (free text)” button under the Planning section of my IDP.  What is this button used for?

IDP-5 A:  Use this category to add all training or experience not found under any other Category selection lists and to request continuous learning points (CLPs) if applicable. You must enter the title of the training, provider, projected start and finish dates, and the number of CLPs requested.

IDP-6 Q: I want to take a DAU course that is not required for my career field. How do I add it to my IDP?

IDP-6 A: Log into CAPPMIS, select the IDP tab, then “Planning”, then click on the “Add DAU Training” button. Under Step 1, conduct a “Search by Title” by typing in the course code (ex. ACQ 101); under Step 2, select the course and click on the “Add Items” button. You must then submit to the supervisor for approval. Once the supervisor approves the training in your IDP, you will be able to apply via AITAS.

IDP-7 Q: How do I add DAU courses to my IDP so that I can pursue a secondary certification?

IDP-7 A: Log into CAPPMIS, select the IDP tab, then “Planning”, then click on the “Add DAU Training” button. Under Step 1, conduct a search by career field and level; under Step 2, select the course(s) and click on the “Add Items” button. After saving each individual course, then submit to your supervisor for approval. Once the supervisor approves the training in your IDP, you will be able to apply via AITAS.

IDP-8 Q:  How do I update my supervisor’s email address in my IDP?

IDP-8 A:  Only your supervisor can update the supervisor email address by using the CHANGE EMAIL ADDRESS button provided at the CAMP Homepage at https://rda.altess.army.mil/camp.

IDP-9 Q:  I have a new supervisor. How do I add him/her to my IDP?

IDP-9 A:  You cannot add your new supervisor’s name to your IDP.  Please advise your new supervisor to logon to the IDP site from the CAPPMIS Homepage at https://rda.altess.army.mil/camp and add you to the Supervisor’s Module of his/her IDP.

IDP-10 Q:  How do I submit my IDP for my Supervisor’s approval?

IDP-10A:  After adding all appropriate training in the “Planning” section of the IDP, you must select the block next to the training that you intend to send to your supervisor.  Then select the “Submit for Supervisor Approval Button”.

IDP-11 Q:  I have just been appointed as a supervisor of acquisition workforce employees; to assist them with their acquisition career management efforts, what do I need to do?

IDP-11 A:  You must first identify (“claim”) your acquisition workforce employees in the “Supervisors Module” of the automated Individual Development Plan (IDP).  You can access the IDP from CAPPMIS at https://rda.altess.army.mil/camp. Click on CAPPMIS on the navigation bar, click on the IDP tab, click on the “Supervisors” button, and then on the “Add Employee” button.  As you add your employees, they will be added to the Main page of your Supervisor module in the IDP.  Once your employees have been added, you may review planned or completed training item(s) for your employees.

IDP-12 Q:  My supervisor is not a member of the acquisition workforce.  How does my supervisor access my IDP?

IDP-12 A:  If your supervisor is not a member of the acquisition workforce he/she will need to request an account.  To do this, the supervisor must log into https://rda.altess.army.mil/camp, select the “Create New Account” button.  The next screen will require the supervisor to enter his/her Social Security Number and date of birth.  If they are not in the CAPPMIS system but need access to perform the supervisor functions for their acquisition workforce employees(s), then click on the URL for the “Non-DACM Addition”.  The supervisor will need to complete the form and submit it for addition to the Army Acquisition database.


Senior Rater Potential Evaluation (SRPE):

SRPE system allows Senior Raters for the acquisition civilians to rate their leadership potential. Defense Acquisition Workforce Improvement Act (DAWIA) requires the best-qualified individuals, whether military or civilian to be selected for acquisition positions. By evaluating the potential of civilian employees, the SRPE provides a document that allows selection boards to more equitably compare a civilian candidate’s leadership potential with that of a military candidate as documented on the senior rater section of their Officer Evaluation Report (OER).

SRPE-1 Q:  What is a Senior Rater Potential Evaluation (SRPE)?

SRPE-1 A:   It is a means for the senior rater to evaluate the potential of employees to assume leadership positions.  Instructions can be found at the CAMP website at https://rda.altess.army.mil/camp/. Once logged in, click on CAPPMIS and then select the SRPE tab.

SRPE-2 Q:  Are non-acquisition workforce personnel required to have a SRPE?

SRPE-2 A:  No. The SRPE applies only to acquisition workforce members in the designated grades and those applying to Best Qualified positions/opportunities (i.e. PM Board, AETE).

SRPE-3 Q:  When is a SRPE required?

SRPE-3 A: The SRPE is used for the selection process for Best Qualified (BQ) boards, Competitive Development Group/Army Acquisition Fellows (CDG/AAF) Program selection boards and some USAASC Acquisition Education Training Experience (AETE) Training boards.

SRPE-4 Q:  Who is my Senior Rater for SRPE?

SRPE-4 A:  Your Senior Rater would be the next management level above your supervisor.

SRPE-5 Q:   When logged into the “Supervisor Module” of the IDP, some of my employees are showing “Request a SRPE” next to their name.  Does this mean that I need to complete a SRPE for each of these employees?

SRPE-5 A:   No.  A SRPE is only required for Best Qualified selection boards if the employee is applying for consideration to key leadership positions or acquisition education/training opportunities.  The lDP module states “SRPE Required” because the database was set up to show all GS-13s or anyone in the pay band equivalent of and above as needing a SRPE.

SRPE-6 Q:  Can SRPEs be requested for GS-12′s?

SRPE-6 A:  Yes.  The software will allow employees in grades below GS-13 to have a SRPE; however, these employees will be provided a SRPE only at the discretion of the supervisor and the senior rater.

SRPE-7 Q:  I received an email message stating that my SRPE has been completed, but I am not able to view it.  Why?

SRPE-7 A:  The system will auto notify the employees upon completion of the SRPE. At such time, the employees will only be allowed to view the status of the SRPE and not the completed electronic AAC Form 1′s or Profiles. However, 7 days after the initial notification of completion, the employee will be able to view the completed SRPE online within their SRPE, Employee Module.

SRPE-8 Q:  When a Senior Rater is in the process of completing a SRPE form, there is an entry that states “I currently rate # employees in this grade/pay grade”.  How is this number computed?

SRPE-8 A:  This number was computed by adding the total number of active employees in the Supervisor’s lDP Module that the Senior Rater (SR) rates.  Since this number may be skewed depending on when the Supervisor adds all of his/her employees to his/her Supervisor Module, an enhancement has been made to allow the SR to adjust the number. Therefore, when the SR is ready to finalize his/her SRPE form for an employee, the system will prompt the SR to input the accurate and total number of employees that he/she Senior Rates.

SRPE-9 Q:  In the SRPE, why do we have two separate profiles determined by pay plan per senior rater?

SRPE-9 A:  In response to field concerns, effective July 2007, the USAASC has established Three Profile Ranges that have bundled like grades/band equivalents, to enable equitable treatment of our Civilian AL&T Workforce.

SRPE-10 Q:  If a Senior Rater (SR) is departing in December, and the new SR starts in January, who should complete the SRPE?

SRPE-10 A:  When possible, the departing SR should rate early, so the employee is not disadvantaged by the 90-day rule.

SRPE-11 Q:  If a senior rater has left and is unwilling to rate a group of employees, must the employees wait 90 days for a SRPE (which would make them past the due date); or may they ask another supervisor/rater that was working in the organization to prepare the SRPE for them?

SRPE-11 A:  They must wait 90 days.


DAU/AITAS Training (TRAIN):

DAU provides a global learning environment to develop qualified acquisition, requirements and contingency professionals who deliver and sustain effective and affordable warfighting capabilities. The DAU iCatalog provides the most current resource regarding DAU courses and the Certification & Core Plus Development Guides. AITAS (ATRRS Internet Training Application System) is to be used by Army personnel (Civilian and Military) to submit training applications for Defense Acquisition University Training. Army Contractors must apply for Defense Acquisition University Training via the Non-DOD AITAS.

TRAIN-1 Q:  Is there a cost for DAU courses?

TRAIN-1 A:  There is no tuition cost to the organization for DAU Courses for civilian employees or military members.  The TDY costs will be funded for Priority 1 (course required for certification) acquisition workforce employees. Travel and per diem are provided by DAU for Priority 1 students based on their selection of the most cost effective location (CEL). Three exceptions to this general policy apply to Headquarters (HQ) Department of the Army (DA) Army Civilian Training Education Development System (ACTEDS) Interns and Army Materiel Command (AMC) Fellows. ACTEDS Interns will be funded through HQ DA for the entire duration of the ACTEDS program, while the AMC Fellows Program will cover travel and per diem for the first two years the Fellows are in the program.

TRAIN-2 Q: Where can I review/get a copy of the DAU Course Schedule?

TRAIN-2 A: ATRRS Data-on-Demand at https://www.atrrs.army.mil/channels/dataondemand/ allows you to review the DAU Course Schedule. NOTE:  Since changes to schedules occur frequently, the data at this website may not be the most current. The site is updated daily. Also, remember that this is a schedule of classes, NOT a list of spaces available. To view available spaces and waits, please go to the ATRRS AITAS website, https://atrrs.army.mil/channels/aitas.main.asp and attempt to apply for training.

TRAIN-3 Q: I use the TED system.  How do I apply for DAU classes?

 

TRAIN-3 A:  Steps for applying for DAU classes for TED users:

  1. Request the DAU class in TED. Hint: Search under course number (e.g. CON 100, LOG 350, etc.). Your TED request will automatically populate to your CAPPMIS IDP Planning module.
  2. After your supervisor approves in TED, follow the link in the TED email and register for the class in AITAS.

Important Note: Before registering in AITAS for a DAU course, you must have met the course prerequisite(s) OR have a confirmed reservation in the prerequisite(s). Otherwise, your application will be disapproved by the Army quota manager.

TRAIN-4 Q: Why does AITAS say I do not have an approved IDP, when I know my supervisor approved my TED request for this course?

TRAIN-4 A: Occasionally, supervisor TED approvals may not properly post to CAPPMIS (usually because the TED or CAPPMIS system was down on the day of your TED request/approval). When this occurs, notify your TED administrator or the AMC TED team at usarmy.detroit.tacom.mbx.ted@mail.mil. They can “refresh” the TED record by updating your status in the class.

TRAIN-5 Q:  Is the DAU course registration done automatically when I get the course approved on my IDP?

TRAIN-5 A:  No. Your application must be submitted via AITAS. AITAS is interfaced with the IDP system but it is a separate system. The DAU course(s) you are applying for must show APPROVED status on your IDP at the time you start the AITAS application process. A link to AITAS is provided under the “DAU” category on the planning page of your IDP and is https://www.atrrs.army.mil/channels/aitas/main.asp.

TRAIN-6 Q:  I am a Civilian Army Acquisition Workforce Employee.  How do I apply for a DAU course?

TRAIN-6 A:  Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp.  Select “Apply for Training” under the Student section.  At the next screen, select “Civilian Army Acquisition Workforce” in the “Please select a Category” pull down box.  Log in and follow the steps from there.  Selecting the incorrect category will result in a lower training priority and delay in your application being processed. NOTE:  Once you are at the screen which asks you to select the DAU course for which you are applying, the only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP.  If you do not have any approved DAU courses in your IDP, you will not have any courses from which to select.  A pop-up message will appear advising you that no DAU courses were found on your IDP and that you will not be able to proceed.

TRAIN-7 Q:  I am a Military Army Acquisition Workforce Employee.  How do I apply for a DAU course?

TRAIN-7 A:  Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp. Select “Apply for Training” under the Student section.  At the next screen, select “Military Army Acquisition Workforce” in the “Please select a Category” pull down box.  Log in and follow the steps from there.  Selecting the incorrect category will result in a lower training priority and delayed application processing. NOTE: Once you are at the screen which asks you to select the DAU course for which you are applying, the only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP.  If you do not have any approved DAU courses in your IDP, you will not have any courses from which to select.  A pop-up message will appear advising you that no DAU courses were found on your IDP and that you will not be able to proceed.

TRAIN-8 Q: I am an Army employee (Civilian/Military), but not a part of the Army acquisition workforce.  How do I apply for a DAU course?

TRAIN-8 A:  Prepare an application by accessing the ATRRS Internet Training Application System (AITAS) at https://www.atrrs.army.mil/channels/aitas/main.asp. Select “Apply for Training” under the Student section.  At the next screen, select “Non-acquisition Civilian & Military Workforce” in the “Please select a Category” pull down box.  Log in and follow the steps from there.

TRAIN-9 Q: I am a Contractor providing support to an Army organization.  Can I apply for and complete DAU training?

TRAIN-9 A:  Defense Industry employees of companies supporting DoD may attend DAU courses at no cost to the government (to include no contract labor charges to the government) on a space available basis.  Apply for a course at https://www.atrrs.army.mil/channels/nondod/logon.asp.  Select “Prepare Applications” under the Student Functions and follow the steps from there.

TRAIN-10 Q:  Can I submit a DAU course application in AITAS for a location that is not shown as the “most cost effective”?

TRAIN-10 A:  Only if your organization is willing to pay travel and per diem.

TRAIN-11 Q:  The DAU course that I want to submit an application for is not listed on the AITAS course drop-down list.  Why not?

TRAIN-11 A:  The only courses that will appear on the drop-down list will be the DAU courses reflected in your approved IDP.   In order to proceed with your DAU course application, you must first request that your supervisor approve the DAU course(s) on your IDP.

TRAIN-12 Q: When applying for a DAU course which lists several available dates, may I submit more than one application?

TRAIN-12 A:  You may only submit one application at a time for a particular course; however, once your application is processed, if you are placed on a “wait” list, then you may submit another application for a different date. Once you receive a reservation, all other applications for the same course will be automatically cancelled by USAASC.

TRAIN-13 Q: When applying for a DAU course in AITAS, I noticed a column heading of “Reserv Cut-Off”.  What does this mean?

TRAIN-13 A:  Courses with a “Reserv Cut-Off” have required pre-course work associated with the class. This is the last date that the USAASC course manager can give you a RESERVATION.  This does NOT mean that this is the last day that you can APPLY for the class.  Students who apply on the cut-off date will not get a reservation.  Students must submit their application through AITAS at https://www.atrrs.army.mil/channels/aitas/main.asp, the supervisor must concur with the student’s request (through AITAS), and USAASC must approve the request.  All three steps must be completed on or before the reservation cut-off date as shown in AITAS.

TRAIN-14 Q: How are the class priorities set for the DAU courses?

 

TRAIN-14 A: Individuals are considered for DAU courses according to the priorities as listed below.  Priorities 1 thru 4 are restricted to employees currently serving in an acquisition position.

  1. Priority 1: Mandatory for certification in the Career Field and Level required of your current position.
  2. Priority 2: Next higher career level in the same career field that is required of your current position.
  3. Priority 3: Cross-functional training in a different career field than what is required of your current position.
  4. Priority 4: Previously taken or certified.
  5. Priority 5: Non-acquisition workforce (to include Foreign Local Nationals).

For priorities 1 to 4: The information in Section I (Current Position Data) of your Acquisition Career Record Brief (ACRB), specifically the Category and Certification Level Required, is used to determine the priority of your DAU Course application. If your ACRB is inaccurate, it will lead to an improper prioritization.

TRAIN-15 Q:  I submitted my DAU course application through AITAS, but my supervisor has not received the automated email notification.  What could be wrong?

TRAIN-15 A:  Unless you have been experiencing email problems or the email server was down, the email address for your supervisor that you entered in AITAS might be incorrect. To review/fix the email address you entered, click on “Resend supervisor email” from the AITAS home page at https://www.atrrs.army.mil/channels/aitas/main.asp , fix the email address, and resend the application.  You must also be sure to update the supervisors email address in your student profile.  To do this, click on “Update Profile” from the AITAS home page at https://www.atrrs.army.mil/channels/aitas/main.asp and change/correct the supervisors email address.  When completed, scroll to the bottom of the page and click on “Update Profile”.

TRAIN-16 Q: I am a supervisor trying to approve a DAU course application in AITAS for one of my employees; but when I try to access the application, it says I have entered an invalid email address or application review code. What could be wrong?

TRAIN-16 A: Make sure you are entering the same email address that the email was sent to, which may not necessarily be your current email address. The application is linked to the address the notice was sent to. You may also want to “copy and paste” the review code from your email notification into the AITAS system, rather than typing it.  If you are still unable to access the application, contact the ATRRS Help Desk at (703) 695-2353/2060 or by email, ahelp@asmr.com. Hours of Operation: Mon-Fri 0730 – 1730 Eastern Standard Time.

TRAIN-17 Q:  What happens to my DAU application when I submit it through AITAS?

TRAIN-17 A:  You, the employee, will automatically receive an email notifying you that your application was sent to your supervisor.  Additionally, the supervisor will receive an email with instructions and a process review code so they can approve/disapprove the application request.  Once the supervisor either approves or disapproves the application, the employee will receive another automated email informing them of the action taken by the supervisor.  If the application is approved by the supervisor, an automated email is sent to the Army USAASC Course Manager who will process the application.  When the application is processed, both the employee and supervisor will receive an email containing one of the following: 1) a reservation has been given for the course, or 2) a notice that the employee has been placed on a “wait” list, or 3) a denial with an explanation. The supervisor and employee will receive re-occurring reminder emails from ATRRS AITAS if there is a course application pending the supervisor’s approval. Please ensure you entered the correct supervisor email address and prompt your supervisor to take action to either approve or disapprove your application.

TRAIN-18 Q:  How long does it take to process a DAU course application through AITAS once the supervisor has approved it?

TRAIN-18 A:  Once the supervisor approves the application, the application is sent to a USAASC course manager.  The first applications that the course manager’s process are those with the earliest class start date.  The course managers strive to process your application within five business days of the supervisor approved date. The processing time can deviate during peak times when more applications are submitted.

TRAIN-19 Q:  How can I be sure that my DAU application in AITAS was actually submitted?

TRAIN-19 A:  Under the “Student” menu on the AITAS main menu, select “Review Application(s)”.  Then “Select your Category” and sign in.  If you properly submitted your application, it will appear on the next screen under “Pending Applications”.

TRAIN-20 Q:  How do I check the status of my DAU course application in AITAS?

TRAIN-20 A:  Under the “Student” menu on the AITAS main menu at https://www.atrrs.army.mil/channels/aitas/main.asp, select “Review Application(s)”.  Next you must “Select your Category” and sign in.  If you have submitted applications, they will appear on the next screen under “Pending Applications” and/or “Previous Applications”.  In the Pending Applications section you will find two columns (“Supervisor Approval” and “Approval Authority”).  If PENDING is shown in the Supervisor column, your supervisor has not yet approved your application request in AITAS.  If APPROVAL is shown in the Supervisor Column, and PENDING is shown under the Approval Authority column, this means that your application is pending review at USAASC.  If APPROVAL is shown under both columns then you should have received an email informing you of your application.

TRAIN-21 Q: Why is the DAU course application that I submitted not showing up when I review my application in AITAS?

TRAIN-21 A: When you submit an application, a window pops up to tell you that an application has been submitted and your supervisor will be notified. You will also receive an email to notify you that an application was submitted. If this window did not pop up and you are returned to your application, then information is either missing or incorrect (i.e. employee or supervisor email) on your application, as indicated when the application comes back up. Review and correct your application to make sure it is complete; then click on the “Submit” button again.

TRAIN-22 Q:  How will I know if I am registered for a DAU class?

 

TRAIN-22 A:  When your DAU application is processed by USAASC, both the employee and supervisor will receive an email containing one of the following:

  1. a reservation has been given for the course, or
  2. a notice that the employee has been placed on a “wait” list, or
  3. a denial with an explanation.
TRAIN-23 Q:  My position and workforce status have changed.  I previously applied for a DAU class, but now that my status has changed, my priority for the class is incorrect.  How can I get my priority changed?

TRAIN-23 A:  If your DAU course application was either already processed with the lower priority, or it is still pending approval by USAASC, you must submit a help request via CAPPMIS at
https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest or call the Army Acquisition Support Center Help Desk at (575) 678-2247.

TRAIN-24 Q:  How do I change/correct my email address in AITAS?

TRAIN-24 A:  From the AITAS Homepage, click on “Update Profile”, and change/correct your email address.  When completed, scroll to the bottom of the page and click on “Update Profile”.

TRAIN-25 Q: What does a “wait” status in a DAU course mean?

TRAIN-25 A: Each branch of the service is allotted a certain number of seats in each DAU course. You will be waitlisted (not given a reservation) if:

  1. You are Priority 1 and all Army spaces are full. If you are placed on a wait, you will have an opportunity to convert from a wait to a reservation when USAASC receives a cancellation request. A reservation will be granted to the next “wait” list individual by the order of student training priority and date application approved by the course manager.
  2. You are a lower training priority student applying to a class with available seats and quotas.

Army places lower priority students in a wait status to allow priority 1 applicant’s preference in obtaining a seat. If there are still seats available 65 days prior to the start date of the class, then your application will again be reviewed and your reservation may roll into a reservation.
In each of these cases, unless your wait rolls into a reservation, you will NOT receive any further email notification. IF your wait rolls into a reservation, you WILL receive an email notification.

TRAIN-26 Q:  How do I cancel a DAU course application?

TRAIN-26 A: Students unable to attend a DAU class for which they have a reservation, must initiate the cancellation request through ATRRS AITAS at least 30 calendar days prior to the start date or reservation cut-off date, whichever is earlier. A cancellation submitted less than 30 calendar days without GO/SESs approval and the proper comments, will be denied. The student is expected to attend the course if the cancellation request is denied. If the student does not attend the course, the student will be recorded as a “no-show.”

To submit a cancellation, follow the steps following:

  1. At the AITAS main menu at https://www.atrrs.army.mil/channels/aitas/main.asp, select “Cancel Reservation/Wait”.
  2. Log in to the system
  3. Locate the application you wish to cancel.  All applications eligible for cancellation will be marked with a red “C” in the left hand column.
  4. Click the red “C” next to the application you wish to cancel; a notification will be displayed asking you to confirm that you wish to cancel this application.  Click “OK” to continue.
  5. If your application has not been approved as a reservation or a wait, your application will be cancelled immediately.  If your application has been approved as a reservation or wait, you will be prompted to enter a reason for wanting your class to be cancelled.  After entering your reasons, click the button to continue.
  6. Your supervisor concurrence is not required.
  7. Once USAASC receives notification of your cancellation request, they will review your request and either approve or disapprove your cancellation.  You and your supervisor will be informed of their decision by email notification.
TRAIN-27 Q:  I submitted a cancellation request for a DAU course through AITAS; I need to resubmit my application for the same course, but it will not allow me to do so.  Why?

TRAIN-27 A: A cancellation request, just like an application, must also be approved by USAASC. Until USAASC course manager approves your cancellation request, you will not be able to resubmit an application.

TRAIN-28 Q: How do I register for a DAU Continuous Learning Module or Harvard Business School module?

TRAIN-28 A: You may submit your application at https://www.atrrs.army.mil/channels/aitas/main.asp. On the left hand side of the screen under “Student” select “Apply for Training”. Log in. At the next screen, select the “Continuous Learning Modules” radio button. Find and select the course from the list and then submit your application. There is no requirement to add the Harvard or Continuous Learning Modules to your CAPPMIS IDP. You may apply at any time. Upon application of the course, you will receive a DAU enrollment email to start the course in the DAU Virtual campus or ATLAS at https://learn.dau.mil/ . It could take up to 48 hours to receive the DAU enrollment email. If you have not received an email or have issues accessing ATLAS, please contact the DAU Help Desk directly at dauhelp@dau.mil or call 1-866-568-6924 (toll free), DSN 655-3459 or Commercial 703-805-3459.

TRAIN-29 Q: I’m trying to apply for a DAU Continuous Learning Module or Harvard Business School module in AITAS but the system says that I do not have an approved IDP.  What do I do?

TRAIN-29 A: There is no requirement to add DAU Continuous Learning Modules or Harvard Business School modules to your CAPPMIS IDP.  If you have received this notice, this means that you selected the wrong training category; you must select the “Continuous Learning Modules” training category.  Please refer to question 75, “How do I register for a DAU Continuous Learning Module or Harvard Business School module?”

TRAIN-30 Q:  What is the DAU “No-show” Policy?

TRAIN-30 A:  If a student cannot attend a DAU class for which they have a reservation, they must officially cancel their application.  The student must submit their cancellation request through AITAS at https://www.atrrs.army.mil/channels/aitas/main.asp and USAASC must approve the request.  To prevent a “no-show” from being recorded, all three steps must be completed at least 30 days prior to the start date of the class (or 30 days prior to reservation cut-off date on classes that have pre-work).  If a student is recorded as a “no-show”, an email notification will be sent to the student and the supervisor requesting a justification.  Employee and supervisor justifications must be received within 28 days of the notification.  If it is determined that a valid reason exists for the student “no-show”, sanctions will not be imposed against the student.  (NOTE:  Mission, unless extremely exceptional in nature, is not a valid justification for a “no-show”).  If, however, a “no-show” status is imposed, the student will be denied registration for future offerings of the course for a period of three months following the occurrence.  The complete “No-show” Policy is available at http://asc.army.mil/docs/programs/dau/DAU_Training_Policy_&_Procedures.pdf.

TRAIN-31 Q:  Can I attend a DAU class without going through the proper channels?  Is there a DAU “walk-in” procedure?

TRAIN-31 A:  Follow the DAU Directive 704 Student Academic Policies and Information link at: http://www.dau.mil/studentInfo/Pages/student_info.aspx then click on topic, “Course Enrollment, Extensions, and Walk-ins (attachment 3)”. Walk-ins recommended for local students where zero travel cost is incurred. If travel cost is incurred, you will not be reimbursed using DAU central funds.

TRAIN-32 Q: Are there any consequences for failing a course?

TRAIN-32 A: Yes, your training priority will be downgraded by one priority. Your command must fund your travel to retake the course you academically failed. For Acquisition workforce members, you will not be eligible to participate in any training or incentive programs offered by the USAASC. Please view policy on Consequences in Failures and No shows in DAU resident courses at: http://asc.army.mil/web/wp-content/uploads/2012/06/Consequences-for-Academic-Failure1.pdf.

TRAIN-33 Q: Who can attend classes held in OCONUS?

TRAIN-33 A: Students with a duty station located in the continental United States (CONUS) are not authorized to attend DAU training that is outside the continental United States (OCONUS).

TRAIN-34 Q:  How can I get a list of DAU classes that I have completed?

TRAIN-34 A:  You can view/print a copy of your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp.

TRAIN-35 Q:  I completed a DAU course that seems similar in content to the current DAU course.  How can I find out if this course is the same as the course currently required for DAWIA certification?

TRAIN-35 A: DAU courses are updated for currency. They may undergo name changes, number changes, or even be replaced by a new course with very similar content.  Some courses no longer offered by DAU qualify as “Predecessor Courses.” Students who have completed these courses may use them to meet prerequisite requirements and/or receive credit for them toward DAWIA certification.  Predecessor course information can be found within the DAU course descriptions in the DAU Interactive Catalog at http://icatalog.dau.mil/onlinecatalog/tabnav.aspx.

TRAIN-36 Q:  I have completed courses that I feel are equivalent to the DAU classes.  How can I get credit for completing these courses?

TRAIN-36 A: Several training providers offer courses that have been certified equivalent to DAU curriculum courses and can be used to meet the requirements of the Defense Acquisition Workforce Improvement Act (DAWIA).  These courses and the training providers that offer them can be found at the DAU Interactive Catalog at http://icatalog.dau.mil/appg.aspx. If you have completed an equivalent course within the dates listed at this website, please scan and upload a copy of your completion certificate to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest. Upon submission, your documentation will be reviewed and if validated the equivalent course will be added to your ACRB/IDP.

TRAIN-37 Q: I feel I have the education, training, and experience required for a DAU course (fulfillment).  How do I get credit for the class?

 

TRAIN-37 A:   The DoD offers a set of competencies for course fulfillment.  Fulfillment is a paperwork exercise in which individuals can request credit for DAU courses based on prior knowledge and experience. At web site http://www.dau.mil/learning/DAUFulfillmentPgm.aspx is a link to the “competencies” for each DAU course. Click on the “Student Course Materials” icon at the bottom middle of the page; this takes you to the DAU Blackboard. Click on the DAU Course number that you would like to request fulfillment. Once the course information is displayed, then click on the “Fulfillment Guide” button of the left side of the screen. Then click on Fulfillment Guide at the bottom of the screen.

The course information will be broken up into ‘competencies’ (i.e., the various topics taught in the class). Employees who wish to seek fulfillment of one or more DAU courses must provide “answers” to each competency listed for the course to explain how he/she already knows the topics through on-the-job experience and/or other formal training. Please attach the DD Form 2518 (with only Sections I and II completed), a resume, your ACRB, and any other information that will be helpful. The link to the DD Form 2518 can be found at http://icatalog.dau.mil/DAUFulfillmentPgm.aspx.

The Army Implementing Instructions and Fulfillment Application Helpful Hints can be found at the USAASC web site at http://asc.army.mil/web/policies-main/alt-workforce-policy-procedure/ under “Fulfillment Info” (As a note, INDIVIDUALS CANNOT SEEK FULFILLMENT OF A DAU COURSE BASED SOLELY ON TRAINING OR COLLEGE COURSES WHICH ARE NOT ALREADY APPROVED AS DAU EQUIVALENTS. IF WISHING TO USE A TRAINING COURSE OR COLLEGE EDUCATION AS PART OF THE REQUEST, THEY NEED TO MAKE SURE TO SUPPLEMENT THAT INFORMATION WITH ON-THE-JOB EXPERIENCE.)

The entire fulfillment package should be scanned as one document and uploaded to a Help Request at https://rda.altess.army.mil/camp/index.cfm?fuseaction=support.helpRequest where it will be forwarded to the appropriate person for processing.

TRAIN-38 Q: I completed an online DAU course, but did not get the certificate. How do I obtain my certificate?

TRAIN-38 A: To view or print a copy of your DAU completion certificate, log into the DAU Virtual Campus at https://learn.dau.mil. On the blue tool bar, click on “Records” and then “Certificates”.

You can also view and print a copy of your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp.

TRAIN-39 Q:  How do I get my travel orders to attend my DAU class?

TRAIN-39 A:  If a DAU training application has been approved as a reservation and you are eligible and approved for centralized funding, log into https://www.atrrs.army.mil/channels/aitas and click on “Create/Edit Travel Worksheet”. Once logged in, follow the instructions. Your travel orders cannot be submitted earlier than 60 days in advance of the class start date. Travel orders should be completed NLT 15 days from the class start date. If you are with the US Army Corps of Engineers (USACE), please follow the USACE funding instructions provided on the Travel worksheet page.

TRAIN-40 Q:  How do I check the status of my Travel Worksheet?

TRAIN-40 A:  Go to AITAS at https://www.atrrs.army.mil/channels/aitas. Select “Create/Edit Travel Worksheet” and log in.  The status of your worksheet will be shown next to the class.

TRAIN-41 Q:  Who do I contact if I have any questions about my travel orders or travel vouchers for a DAU course?

TRAIN-41 A:
For FUNDING questions, send an email to usarmy.belvoir.usaasc.mbx.usaasc-daubudget@mail.mil.
For questions regarding CREATING the travel order or travel voucher in DTS, send your questions to the DTS Administrator in your organization or to the DTS Help Desk.

TRAIN-42 Q:  What is Core Plus?

TRAIN-42 A:  The Core Plus construct was designed to advance the DoD AT&L competency management model by providing a “roadmap” for the development of acquisition workforce members beyond the minimum certification standards required for their position. The Core Plus Development Guides are posted and maintained in the Interactive Catalog posted on DAU’s website at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. The Core Plus Development Guide is intended to assist employees and their supervisors in preparing an IDP by identifying training, education, and experience beyond certification requirements that may be beneficial to career development or performance in a particular type of assignment.

TRAIN-43 Q:  Besides DAU, are there any other on-line training sources that can be accessed to obtain CLPs?

 

TRAIN-43 A:  An additional source for training to obtain CLPs might be the Army E-Learning training site.  The website is at https://usarmy.skillport.com/SkillPortFE/login/usarmylogin.cfm; it contains over 2,000 web-based courses, most of which are 1-4 hours in length.


Miscellaneous Questions (MISC)

MISC-1 Q:  What is the definition of Acquisition?

MISC-1 A:  Reference the DoD Desk Guide dated 10 Jan 2006, Page 11, Paragraph 5A
Acquisition is the conceptualization, initiation, design, development, test, contracting, production, deployment, logistics support, modification, and disposal of weapons and other systems, supplies, or services (including construction) to satisfy DoD needs, intended for use in or in support of military missions.

MISC-2 Q:  How are positions identified as acquisition workforce positions?

MISC-2 A:  Acquisition positions are identified in accordance with Section 1721 of Chapter 87 of title 10 of the United States Code (commonly referred to as DAWIA) and DoD Instruction 5000.66.  The process used to identify positions can be found in Chapter 5 of the DoD Desk Guide at http://asc.army.mil/docs/dawia/ATL_Workforce_Desk_Guide.pdf .  Acquisition positions are military (active, guard, and reserve) and civilian positions that require the performance of AT&L functions as defined by the AT&L Position Category Descriptions (PCDs).  PCDs can be found at http://www.dau.mil/workforce/pages/pcds.aspx. Acquisition positions do NOT include Wage Grade, Foreign National, or Executive Level positions (normally presidential appointees).  All employees who encumber a position which has been designated as acquisition are part of the acquisition workforce.

NOTE:   “Acquisition, Technology, and Logistics (AT&L) workforce”, Acquisition, Logistics, and Technology (AL&T) workforce” and “acquisition workforce” are terms that are used interchangeably.

MISC-3 Q: I am a new Army Acquisition employee and was told that I must meet specific requirements. Where can I find information to help me get started?

MISC-3 A: Please refer to the “Civilian Steps to Planning Your Acquisition Career” at
http://asc.army.mil/web/career-development/civilian/career-planning-steps/.

MISC-4 Q:  What is an APC Code?

MISC-4 A:  The Acquisition Position Code (APC) is the functional subset that has been identified for the specific duties of the position.  This is the field in which the employee should be certified based on the duties of the position.  The career field definitions and certification requirements are at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. Section IX of your ACRB documents your current and past functional acquisition positions by APC codes.  The APC code together with your assignment history is how you document the experience necessary to attain certifications.  When submitting a certification request the experience must be clearly reflected on your resume.  Below are the APC codes recognized by the Dept of Army:

  • A: Program Management
  • C: Contracting
  • D: Industrial and/or Contract Property Management
  • E: Purchasing
  • F: Facilities Engineering
  • H: Production, Quality and Manufacturing
  • I: Science and Technology Manager
  • K: Business- Financial Management
  • L: Life Cycle Logistics
  • P: Business – Cost Estimating
  • R: Information Technology
  • S: Systems Planning, Research, Development Engineering – System Engineer
  • T: Test & Evaluation Engineering

 

MISC-5 Q:  What are Continuous Learning Points (CLP)?

MISC-5 A: USD(AT&L) policy on continuous learning for the AL&TWF requires each workforce member (military and civilian) earn 40 CLPs every year as a goal and 80 CLPs being mandatory within 2 years. The CLP guide path is 1st quarter you should attained at least 5 CLPs, 2nd quarter attain at least 10 CLP, 3rd quarter attain 20 CLP and 4th quarter attain 40 CLP. Specifics to that requirement can be found in the DACM Memorandum #7 http://asc.army.mil/docs/policy/DACM_Memo_7-AcquisitionWorkforceStandards.pdf .  The DoD Policy can be found at http://www.acq.osd.mil/dpap/Docs/CL%20Policy.pdf. The Army Policy can be found at http://asc.army.mil/docs/policy/army_cl_proc.pdf. The purpose of the policy is to ensure workforce members participate in continuous learning activities throughout their careers.  The automated IDP is the document used to annotate activities that count towards continuous learning and can be found at the CAPPMIS site at https://rda.altess.army.mil/camp/. For Defense Acquisition University (DAU) courses (to include Continuous Learning Modules), your CLPs will be automatically entered into your ACRB/IDP via the weekly training update process using the Army Training Requirements and Resources System (ATRRS).  For all other coursework, you must enter the course in your IDP, annotate completion and request corresponding CLPs be awarded by your supervisor.

MISC-6 Q:  I have completed several courses, but no Continuous Learning Points (CLPs) are showing on my ACRB or IDP.  How do I receive CLPs?

MISC-6 A:  For Defense Acquisition University (DAU) courses (to include Continuous Learning Modules), your CLPs will be automatically entered into your ACRB/IDP via the weekly training update process using the Army Training Requirements and Resources System (ATRRS).  For all other coursework, you must enter the course in your IDP, annotate completion and request corresponding CLPs be awarded by your supervisor.

MISC-7 Q: What are CEU’s (Continuing Education Units) and how do they relate to CLP’s (Continuous Learning Points)?

MISC-7 A:  CEU’s are assigned to most classes and are shown on the course completion certificate and on the DAU transcript.  The course descriptions in the DAU iCatalog provide CEU information at http://icatalog.dau.mil/onlinecatalog/tabnav.aspx. These credits also appear on your DAU transcript at https://www.atrrs.army.mil/channels/dautranscript/default.asp. Each CEU is equivalent to 10 CLP’s (i.e. 2.5 CEU’s = 25 CLP’s).