ARMY AL&T
facility, many types of equipment require extensive coordination for their delivery and installation prior to beneficial occu- pancy date. Access, schedule, supervision, custody, safety, security, utility provision, mechanical system access and space use, among other items, must be aligned to avoid conflict. Te joint-use plan is devel- oped to ensure that the entire facility can be made operational on schedule and that the total time and cost to the owner is mini- mized for the military construction project and for the associated fit-up. Te general contractor will ensure that all identified joint-use spaces meet minimum acceptance criteria, defined via coordination with the owner prior to outfitting.
VALUE ADDED Te joint-use plan document provides all parties a foundational understanding about how a project is being phased as part of a strategic delivery process. Tis is essential for larger projects with equip- ment items requiring long lead times and extensive access and utility coordination. Te value of planned coordination is for all parties to understand the conditions of project phasing, the physical state of proj- ect completion, any special permitting or inspections necessary, documentation needed for fire and life safety and other health concerns necessary for a successful joint-use plan for those designated areas. For all other associated parties and other vendors involved with the project, the joint-use plan serves as the tool to deter- mine how to meet the general contractor’s
and owner’s ordinances and policies and to properly plug into the project phasing strategy.
APPLYING LESSONS LEARNED Te program office has been gathering lessons learned from various projects in different stages of construction and tran- sition to take corrective action that has been of increased value during the joint- use coordination effort. The program office has drawn lessons from the repos- itory compiled by USACE and the U.S. Army Health Facility Planning Agency. Tese documents serve as best practices for medical projects during their initial outfit- ting and transition period.
DESIGNING A JOINT- USE PLAN When planning your project, it is impor- tant to involve the end user and the owner as early as possible so that all parties understand the phasing strategy for both construction and occupancy. Typically, this is done by the project delivery team (architect, engineer, government represen- tatives, agent and contractor). Tis process is iterative as acquisition proceeds. Te initial meeting is most productive when plan-review staff and project manager inspection teams are involved, further assuring all parties understand the concept and execution of the phasing plan.
CONCLUSION Understanding the potential risks and cost overruns associated with transitioning
into a new facility can enable the owning organizations to effectively and predict- ably plan for smooth transitions from construction to operational readiness. Risk mitigation also affects long-term asset management by contributing to lower operation and maintenance costs, increased facility longevity and a superior customer or occupant experience.
With an increase in the level of technol- ogy in facilities coming online in the near future, it is imperative that the transi- tion planning, workforce preparation and data transference are consistent and reli- able for organizations expanding their portfolio and seeking an integrated oper- ation and asset management program from opening day of a new facility. By designing and implementing a carefully constructed and implemented joint-use plan, risks to the owner, agent and the project delivery team are minimized.
LT. COL. EDWIN H. RODRIGUEZ is the program manager for the Fort Bliss Hospital Replacement Project. He has an M.A. in health service management from Webster University and a B.S. in biology from Universidad
Interamericana de Puerto
Rico. He is health facility planner, supply chain manager and a Lean Six Sigma Green Belt. He is a graduate of Army Command and General Staff College, the Health Facility Planning Agency internship program and the Army Medical Materiel Management internship program.
Joint-use decreases facility operational cost, minimizes equipment and supply variation while decreasing product consumption and inventory, streamlines staff training and creates opportunity for savings.
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