Te JPEO-CBD also has sponsored several workshops on contract incen- tives, with a DAU subject matter expert providing a comprehensive review of contract
incentives and their appropri-
ate use in acquisition programs. After completing the workshop, participants should understand the fundamentals of how and when to incentivize contractor performance, when cost or fixed-price incentive contracts are appropriate and, most importantly, how to discuss con- tract incentives with the contracting professionals during the formulation of acquisition and procurement strategies.
Bryce requires new-start programs to com- plete a streamlined acquisition strategy development workshop well before mile- stone A. Te workshop brings together program teams,
functional staff and
user community stakeholders to address major topic areas for development and potential streamlining of their program acquisition strategy. Te DAU instruc- tor tailors the workshop to one program and encourages optimal participation
from the stakeholder community. Tis always includes the contracting officer and specialist, but also can include bud- get analysts, legal advisers, small business advocates and technical specialists who might only engage for selected topics.
As an example, the workshop conducted for the Enhanced Maritime Biological Detection (EMBD) program included participants
“Te workshop is very helpful in breaking down the components of the acquisition strategy
into manageable parts,” said from the U.S. Naval Sur-
face Warfare Center Dahlgren Division. Representing the Navy user community, they provided insight concerning the challenges of upgrading a legacy sensor system on a surface platform, including compatibility with other shipboard sys- tems and fielding the systems in line with deployment schedules.
Over several iterations, the program teams have universally praised the workshops for facilitating an immersive environment where the team can work collaboratively and develop critical thinking skills and ideas that are directly relevant to reduc- ing the administrative burden as
they The OTA training
“was perfect to help expand our horizons and develop a full acquisition tool set.”
develop and gain approval for ACAT III program acquisition strategies. Te lec- tures cover multiple topics that must be addressed in acquisition plans, including risk management, affordability, should- cost and supportability.
Immediately following the lecture, the
teams “murder board” each topic as it relates to their program: Small teams address each topic and document any assumptions,
constraints,
Michele Parrish, EMBD team lead. In some cases, the workshops have revealed the need for additional market research or more detailed analysis of data rights provisions. In others, the teams have identified how contracting methodolo- gies can have a major impact on reducing documentation requirements.
For instance, using existing multiple- award contract vehicles often is more efficient than creating a new contract vehicle specific to one requirement. Te assumed duration to complete all the steps necessary to award the typical stand-alone single award contract today is 18 to 24 months. But many program teams are unaware that they have access to existing contract vehicles
that can
reduce procurement schedules by months. Tey just need this input early enough to incorporate it into the acquisition strat- egy. Workshops can make teams aware of this benefit.
risk mitiga-
tions and proposed solutions on a big sheet of butcher block paper. At the end of the session, each team briefs its find- ings to the workshop as a whole. Te program team members can tear off the page and carry their brainstorming back to their workspaces to refine and include in formal documentation.
AN INTRODUCTION TO NONTRADITIONAL METHODS JPEO-CBD’s portfolio contains a number of programs that are suited for procure- ment within the commercial marketplace, including vaccines and specialized tex- tiles. As a result, the JPEO-CBD has established an other transaction authority (OTA) consortium in procuring vaccines and therapeutic drugs. “Companies that have never participated in a FAR-based procurement are now in line to support multiple Joint Vaccine Acquisition Pro- gram requirements,” said Gary Wright, director of the JPEO-CBD Contracting Management Office. Te Joint Project Manager for Protection is also using an OTA to work with manufacturers of specialty fabrics and materials. Te proj- ect office is seeking advanced chemical
ASC.ARMY.MIL 121
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