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CUTTING THE COST OF NUTS AND BOLTS


RLSC establishes a five-year IDIQ contract with each robotic original equipment manufacturer to supply parts at the wholesale and retail levels for robot repairs as well as for recapitaliza- tion and reset activities. It currently has IDIQs with two manufacturers, both in Massachusetts: QinetiQ North America in Waltham and Endeavor Robotics in Chelmsford. Te use of IDIQs reduces procurement action lead time and the effort that goes into requirements pack- age preparation. It also yields benefits in the form of shorter staffing, faster execu- tion, more direct lines of communication with manufacturers and no vendor fees. IDIQs also boost small business partic- ipation, resulting in a more stable and solid robotics industrial base.


A WINNING TRIO


The RLSC Contracting and Budget Team— from left, procurement analysts Barry Jones and Amy Zappitell and program analyst Jennifer Maxwell—received the Secre- tary of the Army Award for Excellence in Contracting for Outstanding Unit/Team in the category of Systems, R&D, Logistics Support (Sustainment) Contracting in late 2018. (Photo by Adam Bennett, RLSC)


Late in 2018, the RLSC Contracting and Budget Team received the Secretary of the Army Award for Excellence in Contracting for Outstanding Unit/Team in the cate- gory of Systems, R&D, Logistics Support (Sustainment) Contracting as a result of its use of IDIQs and its approach to sustainment.


BENEFITS OF IDIQ CONTRACTS An IDIQ contract provides for an indefi- nite quantity of a product or service, with stated limits, during a fixed period. Tis type of contract requires the government to order (and the contractor to furnish) at least a stated minimum quantity of supplies or services. The contracting officer decides a reasonable maximum


quantity for the total contract. IDIQs can streamline the contract process and speed delivery times.


Te main content of the IDIQ contract is the master parts list, which contains each part found at all levels of the bill of materi- als for all supported robotic platforms—in other words, the smallest replaceable component or smallest part that makes up a larger assembly. Te master parts list is especially important to RLSC to perform immediate field-level repair and return, and for depot-level reset and recapitaliza- tion sustainment activities. RLSC holds weekly meetings with each manufac- turer to forecast revision of parts, discuss engineering changes and address obsoles- cence issues.


40


Army AL&T Magazine


January-March 2019


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