VITAL SIGNS, VIRTUALLY


PREPPING FOR SHOWTIME


Stan Evans, ACC video teleconference coordinator, and Kim Green, operations specialist, ACC Operations Group, prepare for the Commander’s Update Brief video teleconference on March 5. (U.S. Army photo by Edward G. Worley, ACC)


Oversight is a responsibility shared at all levels, with HCAs conducting PMRs of each of their principal assistants respon- sible for contracting (PARCs). In turn, each of the PARCs conducts contracting management reviews on their subordi- nate contracting centers and offices. Te ECC looks at each PARC once every two years. In the past, the command fielded teams that traveled to contracting office locations to perform extensive reviews and assessments of contract files and pro- cesses. Each visit took 10 business days.


PMRs are vital to inspecting and report- ing the overall health, efficiency and effectiveness of Army contracting pro- grams. Procurement authority rests with the secretary of the Army, and Appen- dix CC of the Army Federal Acquisition Regulations Supplement charges the ASA(ALT) with exercising that author- ity. Te deputy assistant secretary of the Army


for procurement (DASA(P)) is


responsible for the PMR program, but the various HCAs execute the program.


In coming up with the virtual solu- tion, Gallagher reasoned that electronic access to the complete contract files, coupled with real-time video teleconfer- ence interviews with key players, could give the team a clear enough picture of each CSB to assess the overall risk. He saw an opportunity for a virtual PMR environment and to grow the capability across the U.S. Army Contracting Com- mand (ACC) workforce by forming his PMR teams with members from across the globe.


Te virtual process is no match for an on-location PMR. It doesn’t provide the immersive experience of being on-site, nor can it ever give team members an appreciation of their colleagues’ environ- ment and working conditions. Still, the command is confident that the virtual


review can provide an accurate assess- ment of the risk factors that the PARC is managing.


FOCUSING ON RISK PMR teams consist of procurement experts with experience in every aspect of contracting. A complete PMR provides a detailed report that provides the CSB commander with a picture of every work- ing segment of the organization.


To keep the program from becoming a check-the-box procedure, ASA(ALT) provides annual guidance on special areas of interest, and each HCA devel- ops its own list from observations made throughout the year. As different as the specifics are, there are no surprises. Each memorandum notifying the parties of an upcoming PMR details the catego- ries to be assessed and includes a specific list of contracting actions that need to be available for review.


102


Army AL&T Magazine


October–December 2013


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